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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Tampa · Job Posted April 12, 2026
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Job Description

We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively.

Job Responsibility

  • Coordinate and manage travel arrangements, including flights, accommodations, and itineraries
  • Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments
  • Update and maintain records within proprietary systems, ensuring accuracy and compliance
  • Assist in processing expense reports, ensuring proper documentation and timely submission
  • Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items
  • Serve as a point of contact for various administrative tasks and communications
  • Ensure seamless organization and execution of executive-level tasks and responsibilities
  • Monitor deadlines and manage priorities to ensure all tasks are completed efficiently

Requirements

  • Minimum of 3 years of experience as an Executive Assistant
  • Proficiency in travel arrangement and scheduling, including managing complex itineraries
  • Strong organizational skills with experience in calendar management and appointment coordination
  • Ability to take accurate meeting minutes and follow up on action items effectively
  • Excellent communication and interpersonal skills to collaborate with various stakeholders
  • Proficiency in using technology and systems for document management and task tracking
  • Attention to detail and ability to work in a fast-paced environment
  • Bachelor's degree preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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