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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Memphis

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment.

Job Responsibility:

  • Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives
  • Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy
  • Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks
  • Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism
  • Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel
  • Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items
  • Establish and maintain efficient filing systems for departmental and confidential materials
  • Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
  • Handle confidential information with discretion, applying tact and diplomacy in all interactions
  • Perform additional administrative tasks as required to support the executive team

Requirements:

  • At least five years of progressive administrative experience supporting senior executives, directors, or multiple managers
  • Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
  • Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail
  • Excellent written and verbal communication skills, including proficiency in grammar, punctuation, and spelling
  • Ability to handle confidential information with discretion and professionalism
  • Proven ability to build relationships with internal executives, departments, external clients, and vendors
  • Demonstrated ability to work independently, exercise sound judgment, and manage time effectively
  • Familiarity with calendar management, travel coordination, and executive meeting arrangements
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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