Executive Assistant

• Manage and completely optimize a highly complex calendar, anticipating chain reactions and ensuring alignment with the General Manager's strategic priorities
• Act as a fierce gatekeeper, strictly enforcing boundaries to ensure the General Manager's tasks and priorities are never derailed by general office requests
• Serve as an absolute 'vault' for sensitive information, maintaining strict confidentiality regarding organizational restructuring and global business strategies
• Prepare, review, and independently build executive-level materials, taking the lead on drafting content and designing polished PowerPoint presentations
• Track and follow up on key action items, executive deliverables, and cross-functional initiatives to ensure total accountability across business units
• Proactively manage extensive, multi-leg international travel, rapidly troubleshooting and fixing flight or logistical issues before they impact the executive
• Connect with the General Manager for brief, strategic touchpoints outside of standard hours (such as Sundays) to finalize the week's agenda, utilizing flexible time-off to maintain balance
• Travel up to 10% of the time to assist with logistics and coordination at major global group events
• Leverage modern technology, AI, and automation tools to eliminate manual administrative work and streamline business operations
• Organize, prepare, and manage the logistics for high-level meetings, including venue selection, equipment setup, and gathering necessary documentation
• Draft, edit, and manage high-level communications on behalf of the GM, interfacing with senior leaders, global stakeholders, and external partners
• Build and maintain strong, collaborative relationships across various functions while clearly communicating your core focus on the General Manager's success

• Exceptional strategic thinking with the ability to look several steps ahead and anticipate the downstream effects of global scheduling changes
• Impeccable boundary-setting skills, with the confidence to politely but firmly decline requests that do not align with the General Manager's immediate priorities
• High-level tech-savviness, including experience with AI tools, automation, and advanced corporate communication platforms to optimize daily workflows
• Advanced proficiency in the Microsoft Office Suite, specifically demonstrating strong content creation and design skills in PowerPoint
• Unwavering discretion, strict confidentiality, and professionalism when handling sensitive corporate or personnel information
• Exceptional written and verbal communication skills, tailored for C-suite executives and external global partners within the tech sector
• Remarkable adaptability and the capacity to 'pivot on a dime' in an environment operating at lightning speed
• Proactive problem-solving abilities, capable of resolving complex international travel roadblocks independently
• Post-Secondary Diploma or Degree in Business Administration, Corporate Communications, or a related field
• 5 to 10 years of progressive experience working as an Executive Assistant, specifically supporting C-suite or highly demanding General Manager level executives
• Previous experience within the tech industry is highly preferred to ensure familiarity with industry nomenclature and fast-paced sector dynamics
• Proven ability to leverage technology, systems, and automation to replace slow, manual administrative processes
• Demonstrated expertise in executive-level content creation, specifically building robust PowerPoint presentations from minimal initial direction
• Extensive North American business experience, providing a deep understanding of local business dynamics and professional communication styles
• A verifiable track record of maintaining strict confidentiality, acting as a true extension of the executive, and navigating rapid organizational growth

bilingualism in French or other international languages

• Highly competitive base salary ranging from $110,000 to $120,000 annually, commensurate with your executive-level experience
• Performance-driven annual bonus structure offering an additional 5% of your base salary
• Flexible hybrid work schedule following a successful 3-month fully on-site probationary period (standard model is 3 days in-office, 2 days remote)
• Generous starting vacation allowance of three weeks, plus flexible time-off policies to compensate for any weekend agenda-setting calls
• Comprehensive employer benefits package to support your health, wellness, and medical needs
• Robust retirement savings plan featuring a 5% defined contribution RRSP
• Company-provided high-end laptop and cellular phone to ensure you are fully equipped for success
• Vibrant company culture featuring monthly engagement activities, regular social events, and quarterly off-site team-building adventures
• Exceptional career growth potential within a rapidly expanding global organization transitioning into new standalone facilities