Executive Assistant Job at Robert Half (New York)

Executive Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision.

Job Responsibility:

Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements
Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness
Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks
Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests
Assist in the creation of presentation materials and reports for meetings, including Board-level discussions
Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized
Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness
Adhere to organizational controls and compliance requirements as applicable
Collaborate with the current Executive Assistant to support onboarding and training initiatives
Provide executive-level support to multiple directors, adapting to their specific needs and workflows

Requirements:

5–8 years of experience in supporting senior executives in demanding environments
Bachelor’s degree preferred but not required
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Demonstrated experience in taking minutes during Board and executive meetings
Exceptional attention to detail and organizational skills, paired with a proactive and solution-oriented mindset
Strong technical aptitude with the ability to quickly learn and master new systems
Positive and collaborative team player, capable of working effectively with colleagues at various levels
Cultural sensitivity and comfort in engaging with global stakeholders

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 11, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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