Executive Assistant

• Manage complex calendars, meetings, and travel logistics (domestic/international)
• Prepare meeting materials and coordinate conference room scheduling, catering, and A/V
• Submit accurate, timely expense reports and track receipts
• Serve as a reliable point of contact for internal and external communication
• Maintain organized records, manage incoming mail, and handle confidential documents
• Support ad hoc administrative projects and foster strong relationships with key stakeholders
• Maintain a clean, organized, and welcoming office
• manage supplies, vendors, mail, hospitality for guests, and light event planning
• Troubleshoot office equipment and ensure smooth day-to-day operations

• 5+ years of experience in executive-level support within a financial services environment required
• High level of professionalism, discretion, and attention to detail
• Excellent communication and interpersonal skills
• naturally service-oriented
• Strong organizational skills and ability to manage multiple priorities with flexibility
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

healthcare dental, vision, retirement, flexible PTO