Executive Assistant Jobs

Robert Half

Location:
United States, New York

Category:
-

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership within a dynamic financial services organization. This Contract-to-Permanent position is based in New York, New York, and requires someone who excels at managing schedules, coordinating meetings, and overseeing administrative processes. The ideal candidate will bring strong communication skills and a proactive approach to managing executive priorities.

Job Responsibility:

Coordinate and maintain executive calendars, ensuring seamless scheduling and prioritization of meetings and events
Prepare and manage correspondence, reports, and presentations for senior leadership
Organize and facilitate virtual meetings and conference calls using platforms such as Cisco Webex
Oversee travel arrangements and expense reporting using tools like Concur
Manage timekeeping systems such as Kronos to ensure accuracy and compliance
Act as a liaison between executives and internal teams, fostering clear communication and collaboration
Track and update CRM data to support organizational goals and executive decision-making
Handle confidential information with discretion and professionalism
Support project management tasks and assist in the execution of executive initiatives
Ensure timely follow-ups and deliverables for executive requests and tasks

Requirements:

Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role
Proficiency in ADP and familiarity with financial services operations
Strong skills in using Cisco Webex Meetings and other virtual collaboration tools
Experience with Concur for expense management and Kronos for timekeeping
Excellent organizational and calendar management abilities
Effective communication skills, both verbal and written, with attention to detail
Familiarity with CRM systems and data tracking
Ability to handle sensitive information with a high level of confidentiality

What we offer:

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
access to free online training

Additional Information:

Job Posted:
April 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant