CrawlJobs Logo
Beacon Hill Logo Beacon Hill · Office Administration

Executive Assistant

United States, Coral Gables 60000.00 - 67000.00 USD / Year · Job Posted July 03, 2026
Apply Position
Job Link Share

Job Description

A family-owned real estate company specializing in property ownership, leasing, and management. The company manages its own portfolio and handles legal processes, including evictions, in-house. This is a stable, long-term opportunity with a close-knit team environment. The Company is seeking a highly organized and detail-oriented Executive Assistant to support the two owners and assist their property managers with day-to-day property management operations. This role requires someone who can multitask, take initiative, and work efficiently in a fast-paced environment.

Job Responsibility

  • Provide direct administrative support to the two owners
  • Assist property managers with tenant and property-related matters
  • Coordinate rent collection and follow up on outstanding balances re residential properties
  • Handle tenant communications and resolve property-related issues
  • Assist with eviction processes (training provided if needed)
  • Prepare and manage legal documents related to evictions
  • Perform e-filing in state court (required)
  • Maintain organized records and documentation
  • Ensure accuracy in all tasks to avoid costly errors

Requirements

  • Prior experience as an Executive Assistant, Legal Assistant, or in Property Management
  • Knowledge of eviction processes preferred (training available)
  • Experience with e-filing in state court strongly preferred
  • Strong attention to detail and high level of accuracy
  • Excellent organizational and multitasking skills
  • Ability to work independently and take initiative
  • Strong communication and problem-solving skills
  • Reliable and professional demeanor

What we offer

  • Parking included
  • potential stipend for health insurance may be considered
Beacon Hill - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

We're partnering with our client, a prominent media company, to find a talented ...
Location
Location
United States , New York
Salary
Salary:
40.00 - 43.00 USD / Hour
onwardsearch.com Logo
Onward Search
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of administrative experience supporting executive-level staff
  • College degree required
  • Proven experience managing international travel and complex calendars
  • Proficiency with Google suite and quick learner of internal systems
  • Excellent communication skills, emotional intelligence, judgment, and confidentiality
Job Responsibility
Job Responsibility
  • Manage and prioritize the executive's calendar, including scheduling appointments and avoiding conflicts
  • Prepare and organize materials for meetings, ensuring all relevant information is ready in advance
  • Coordinate logistics for meetings, events, and team activities, including securing venues and arranging catering
  • Make domestic and international travel arrangements with detailed itineraries
  • Handle confidential information, process expenses, and support office tasks such as report creation and supply reordering
What we offer
What we offer
  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • 401(k) Program
  • Commuter Benefit
  • eLearning and Ongoing Training
  • Education Reimbursement
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to provide...
Location
Location
United States , Pasadena
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in an executive assistant or comparable administrative support role
  • Bilingual proficiency in Mandarin and English with strong written and verbal communication skills
  • High school diploma or equivalent required
  • a bachelor's degree in Business Administration, Economics, Finance, or a related field is preferred
  • Advanced skills in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
  • Solid understanding of office operations, administrative practices, and executive-level support responsibilities
  • Proven ability to manage time effectively, balance multiple priorities, and meet deadlines in a fast-paced environment
  • Strong attention to detail, sound judgment, and problem-solving skills when handling sensitive or complex matters
  • Detail-oriented, adaptable, and self-directed approach with the ability to maintain confidentiality at all times
Job Responsibility
Job Responsibility
  • Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs
  • Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook
  • Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy
  • Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making
  • Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time
  • Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner
  • Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in an administrative or executive support role
  • Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and professionalism
  • Excellent verbal and written communication skills with the ability to interact effectively across teams and seniority levels
  • Demonstrated discretion in handling confidential, sensitive, and non-public information
  • Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, along with the ability to learn internal systems quickly
  • Highly organized, self-directed, and effective at managing time in a dynamic work environment
  • Willingness to adjust schedules as needed, including supporting urgent requests outside standard business hours or on weekends
Job Responsibility
Job Responsibility
  • Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules
  • Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing
  • Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution
  • Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details
  • Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time
  • Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment
  • Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Thousand Oaks
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an executive assistant or closely related administrative support role
  • Demonstrated ability to manage calendars with a high degree of accuracy and discretion
  • Experience booking and coordinating business travel arrangements for executives or senior leaders
  • Strong organizational skills with the ability to manage multiple priorities at the same time
  • Clear written and verbal communication skills for working with internal and external stakeholders
  • Proficiency with standard office productivity tools used for scheduling, communication, and document preparation
  • Ability to maintain confidentiality and exercise sound judgment in a detail-focused setting
Job Responsibility
Job Responsibility
  • Calendar management and executive support
  • Create pitch decks, presentations, and sponsorship materials
  • Assist with event planning and sponsorship outreach
  • Support social media content creation
  • General project coordination and administrative support
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

Supports the General Manager and his/her team by completing administrative respo...
Location
Location
Japan , Nikko
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 2 years experience in the administrative assistance, clerical services, or related professional area
  • 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
  • no work experience required
Job Responsibility
Job Responsibility
  • Supports the General Manager and his/her team by completing administrative responsibilities
  • Organizing, composing and distributing correspondence to both employees and guests
  • Initial response and follow up to inquiries
  • Collecting and tracking problem resolution information
  • Assists managers in preparation of various reports and presentations
  • Assists with the design and preparation of statistical reports
  • Attends, transcribes and distributes minutes
  • Makes new files, maintains existing files
  • Maintains giveaway/donation files and assists in making reservations
  • Provides administrative support to manager/s and department
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Executive Assistant for Pharma Services & Global Markets - San Juan Capistrano, ...
Location
Location
United States , San Juan Capistrano
Salary
Salary:
29.90 - 44.86 USD / Hour
questdiagnostics.com Logo
Quest Diagnostics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Five (5) to eight (8) years of relevant administrative experience
  • Proper telephone etiquette to handle inquiries
  • Knowledge of operating office equipment
  • Excellent interpersonal and communication skills (oral and written)
  • Intermediate to advanced computer skills (Word, Excel, PowerPoint)
  • Ability to multi-task and work in a fast-paced environment
  • Strong organizational skills
  • Ability to analyze and solve problems
  • Ability to maintain professional and tactful manner in stressful situations
  • Exhibit comfortable interaction with employees at all levels of the organization
Job Responsibility
Job Responsibility
  • Ensure that administrative tasks are done in an effective and efficient manner
  • Screen and prioritize communications and opportunities from external and internal sources
  • Schedule meetings, appointments and maintain calendars
  • Arrange and prepare materials for staff and other meetings
  • Take notes and minutes in meetings
  • Prepare communications and documents, such as memos, emails, invoices and other correspondence
  • Assist leader with assigned projects
  • Create and run reports
  • Research and book travel arrangements
  • Complete expense reports
What we offer
What we offer
  • Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
  • Best-in-class well-being programs
  • Annual, no-cost health assessment program Blueprint for Wellness
  • healthyMINDS mental health program
  • Vacation and Health/Flex Time
  • 6 Holidays plus 1 MyDay off
  • FinFit financial coaching and services
  • 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
  • Employee stock purchase plan
  • Life and disability insurance, plus buy-up option
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Memphis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or Bachelor's degree
  • at least 3 years of related administrative support experience preferred
  • previous experience supporting senior leadership, with nonprofit exposure preferred
  • strong ability to manage complex calendars, coordinate travel, and oversee multiple tasks with changing deadlines
  • excellent interpersonal skills and a detail-oriented communication style
  • advanced proficiency with Microsoft Office applications and confidence working with databases and reporting tools
  • demonstrated strength in organization, follow-up, independent problem-solving, and attention to detail
  • high level of written communication ability, including proofreading, grammar, and document preparation
  • ability to remain flexible, exercise sound judgment, and perform effectively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Coordinate the Executive Director’s schedule by arranging meetings, resolving calendar conflicts, sending reminders, and tracking next steps after appointments and discussions
  • Build reliable administrative processes that keep projects moving forward, including monitoring deadlines, checking status updates, and following up on open items across departments
  • Prepare reports, dashboards, presentation materials, and business documents that support leadership meetings, donor conversations, and board activities
  • Welcome visitors and donors meeting with the Executive Director, while also organizing meeting logistics such as room setup, refreshments, and lunch arrangements
  • Support recurring staff and board meetings by managing schedules, developing agendas, documenting discussion notes, distributing materials, and maintaining official records
  • Handle travel coordination and related administrative details for the Executive Director and staff, including reservations, registrations, receipt tracking, and reimbursement documentation
  • Assist with donor relations and development efforts by recording interactions in the donor database, coordinating personalized acknowledgements, and helping with fundraising events and campaign materials
  • Provide grant and contract administration support by scheduling review meetings, tracking deadlines, gathering required documents, securing signatures, and filing completed agreements
  • Maintain organized electronic and physical records, update training logs and timesheets, and help improve shared folder structure for better efficiency and accessibility
  • Review written materials for accuracy, formatting, and grammar before distribution to internal and external stakeholders
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

We are partnering with a respected higher education organization in Pittsburgh t...
Location
Location
United States , Pittsburgh
Salary
Salary:
30.00 - 33.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree preferred or equivalent professional experience
  • 5+ years of executive-level administrative support experience
  • Exceptional written and verbal communication skills
  • Strong calendar management, scheduling, and coordination experience
  • Experience supporting senior executives, c-suite leaders, or boards preferred
  • Advanced Microsoft Office skills, including PowerPoint
  • Proven ability to manage multiple priorities and meet deadlines
  • Strong attention to detail, professionalism, and problem-solving abilities
  • Ability to work independently, take ownership of tasks, and exercise sound judgment
  • Experience in higher education or a complex organizational environment is a plus
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior leadership
  • Manage complex calendars, scheduling, and meeting coordination
  • Arrange travel and oversee logistics for executive events and meetings
  • Draft, edit, and proofread professional correspondence, reports, presentations, and memos
  • Prepare meeting materials, presentations, and executive briefing documents
  • Support board and committee activities, including meeting preparation and follow-up
  • Serve as a liaison between executive leadership and internal/external stakeholders
  • Coordinate special projects, events, and organizational initiatives
  • Maintain confidential records and handle sensitive information with discretion
  • Assist with office operations, reporting, and administrative processes as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right