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Randstad Logo Randstad · Office Administration

Executive Assistant

India, Faridabad · Job Posted July 06, 2026
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Job Description

To provide high-level administrative and strategic support to the Managing Director by coordinating meetings, preparing presentations, documenting key discussions, tracking action items, and ensuring effective follow-up with stakeholders across departments to drive closure of decisions and initiatives.

Job Responsibility

  • Provide administrative and operational support to the Managing Director
  • Manage the MD's calendar, meetings, and key engagements
  • Coordinate internal and external meetings as required
  • Actively participate in Management Review Meetings (MRM) and other strategic meetings
  • Prepare meeting agendas in coordination with the MD and relevant stakeholders
  • Record detailed minutes of meetings (MOM) and highlight key action points
  • Circulate meeting minutes to all stakeholders within the defined timeline
  • Track all action items arising from meetings
  • Follow up with department heads and stakeholders to ensure timely completion of assigned tasks
  • Maintain an Action Tracker and ensure closure before the next review meeting
  • Escalate delays or critical issues to the MD where required
  • Prepare presentations, reports, and management decks for internal reviews and external meetings
  • Compile data and inputs from various departments to prepare structured reports
  • Ensure all presentations are aligned with management expectations and company standards
  • Coordinate with different departments including Production, Engineering, Supply Chain, Finance, and HR to gather updates and progress on projects
  • Ensure alignment of stakeholders with management priorities and timelines
  • Maintain records of key meetings, decisions, and follow-up actions
  • Prepare MIS reports, dashboards, and progress trackers for management review
  • Handle sensitive business information with complete confidentiality
  • Maintain professionalism in communication with internal teams and external stakeholders

Requirements

  • Strong organizational and time management skills
  • Excellent note-taking and documentation skills
  • Strong follow-up and coordination ability
  • Proficiency in MS Office (PowerPoint, Excel, Word)
  • Ability to prepare professional presentations using AI tools
  • Strong communication and interpersonal skills
  • Ability to work with senior leadership and cross-functional teams
  • Experience in a manufacturing organization
  • Experience in management meetings, review meetings, or project coordination
  • Exposure to MIS preparation
  • Bachelor's degree in Business Administration / Management / Engineering or equivalent
  • 6 - 8 years of relevant experience in Executive Assistant / Management Coordination roles
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