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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Washington, District of Columbia

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This is a contract position with the potential for a long-term role within the financial services industry, offering an exceptional opportunity to support senior leadership and contribute to organizational success. The ideal candidate will play a pivotal role in managing administrative priorities and ensuring seamless operations for executive-level tasks.

Job Responsibility:

  • Serve as a trusted partner to the President by coordinating office administration and tracking organizational priorities
  • Monitor progress on key initiatives, ensuring tasks align with the organization's goals and objectives
  • Develop and maintain project timelines, including creating spreadsheets to track deadlines and task completion
  • Follow up with staff on deliverables, updating project trackers regularly and identifying areas of concern
  • Manage and update member lists for working groups, ensuring accuracy and accessibility
  • Coordinate and schedule executive meetings, conducting basic research as needed
  • Prepare speaker bios and meeting materials for panels and executive gatherings
  • Oversee the President’s calendar, ensuring scheduling conflicts are resolved promptly
  • Arrange and coordinate travel plans, including booking accommodations and managing itineraries
  • Facilitate virtual and in-person meetings, ensuring all logistics are handled smoothly

Requirements:

  • Proven experience in executive-level administrative support, preferably within the financial services sector
  • Strong proficiency in calendar management and scheduling
  • Expertise in coordinating travel arrangements and booking accommodations
  • Skilled in organizing and facilitating executive meetings, both virtual and in-person
  • Proficient in Microsoft Outlook and other office productivity tools
  • Excellent attention to detail with the ability to manage multiple priorities simultaneously
  • Strong communication and interpersonal skills for collaborating with internal and external stakeholders
  • Ability to conduct basic research and compile concise, accurate information for executive use
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 09, 2026

Work Type:
On-site work
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