CrawlJobs Logo
80Twenty Logo 80Twenty · Office Administration

Executive Assistant

United States, San Francisco 65000.00 - 100000.00 USD / Year · Job Posted March 04, 2026
Apply Position
Job Link Share

Job Description

Join a leading, fast-growing global entertainment company revolutionizing the entertainment industry and empowering independent artists across the globe. Our client is a dynamic, rapidly expanding entertainment company that has made a significant impact on the industry. With a culture rooted in creativity, innovation, and progressive business solutions, they offer an exciting, fast-paced environment where both talent and business flourish. Join a team that’s making waves worldwide and shaping the future of the music industry.

Job Responsibility

  • Act as the CXX’s right-hand, managing schedules, priorities, and ensuring smooth day-to-day operations
  • Handle complex calendar management and coordinate both domestic and international travel logistics
  • Draft, proofread, and send high-level internal and external communications
  • Organize meetings, conferences, offsites, and other events, including handling tech needs and logistics
  • Maintain sensitive business documents and information with the highest level of discretion
  • Serve as the primary liaison with key executives, partners, and high-profile guests
  • Monitor project timelines, manage deliverables, and ensure deadlines are met
  • Proactively anticipate and resolve issues, prioritizing requests and flagging risks

Requirements

  • 4+ years supporting senior executives in high-growth industries like media, tech, or venture capital
  • Ability to operate with professionalism, urgency, and confidentiality at all times
  • Comfortable working in both boardrooms and creative environments, managing competing priorities under pressure
  • Highly organized, resourceful, and always ten steps ahead of the game
  • Proficient in Google Suite, Teams, Zoom, PowerPoint, Dropbox, and Adobe Office Suite
  • Based in San Francisco or willing to relocate
  • Willing to work evenings/weekends as needed

What we offer

discretionary bonus

80Twenty - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

Executive Assistant

We are looking for an organized and proactive Executive Assistant to support sen...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting executives or senior leadership in an administrative capacity
  • Strong ability to manage calendars with a high level of accuracy and attention to detail
  • Hands-on experience booking and coordinating business travel arrangements
  • Comfortable organizing executive meetings and handling scheduling changes with professionalism
  • Excellent written and verbal communication skills
  • Ability to prioritize multiple requests and remain effective in a fast-moving environment
Job Responsibility
Job Responsibility
  • Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments
  • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics
  • Coordinate meeting schedules for executives, confirm attendance, and help keep agendas and timing organized
  • Manage travel-related changes quickly and effectively to minimize disruption to executive plans
  • Support day-to-day administrative activities by tracking important deadlines, follow-ups, and action items for leadership
  • Communicate with internal teams and external contacts in a clear and detail-oriented manner on behalf of executives
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to support the Training Director and c...
Location
Location
United States , Greer
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in administrative support, executive assistance, training coordination, education, or a related function
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
  • Clear and detail-oriented communication skills, both written and verbal
  • Ability to work independently, use sound judgment, and follow through with minimal supervision
  • Adaptable approach and willingness to adjust quickly as schedules and business needs change
  • Collaborative mindset with a positive attitude and a readiness to support team goals
  • Proficiency with Workday, Google Workspace, and Microsoft Excel
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to the Training Director while helping keep departmental activities organized and on schedule
  • Coordinate logistics for multi-day training programs and bootcamps, including planning materials, room readiness, attendee needs, and overall event support
  • Prepare, organize, and replenish training resources, office supplies, meals, and other items required for meetings and learning sessions
  • Manage calendars and scheduling needs, ensuring training sessions, meetings, and related activities are arranged efficiently
  • Serve as a point of contact for employees participating in training programs, offering clear communication and timely assistance
  • Track training participation and completion data through Workday and generate reports to support program oversight
  • Assist with executive support duties such as arranging travel, supporting meeting coordination, and facilitating communication with internal stakeholders
  • Contribute administrative and operational support to the broader training team as priorities shift and new needs arise
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to support senior leaders within a hea...
Location
Location
United States , Eden Prairie
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience supporting executives or senior leaders in an executive assistant or advanced administrative capacity
  • Demonstrated success managing complex calendars, meeting coordination, and shifting priorities in a detail-oriented environment
  • Strong written and verbal communication skills with the ability to interact effectively across leadership levels
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Experience coordinating business travel and processing expenses
  • familiarity with Concur is preferred
  • Ability to work independently, stay organized, and respond effectively in a fast-paced setting
  • High attention to detail, strong problem-solving ability, and a careful approach to confidential information
Job Responsibility
Job Responsibility
  • Provide dedicated administrative support to senior leadership, ensuring day-to-day activities are organized and executed smoothly
  • Oversee busy executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning meeting priorities
  • Handle travel coordination from booking arrangements to itinerary preparation and expense submission, including use of expense management tools
  • Develop and format business correspondence, presentations, reports, and meeting documents for leadership review and use
  • Manage meeting logistics by scheduling sessions, preparing agendas and materials, tracking action items, and supporting follow-up activities
  • Safeguard sensitive business information and exercise sound judgment when handling confidential communications and records
  • Assist with special assignments and contribute to broader office support needs as priorities shift
  • Maintain accurate electronic and hard-copy filing systems so documents and records remain accessible and well organized
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , South Dennis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting executives or senior leadership in an administrative capacity
  • Strong calendar management skills with the ability to balance shifting priorities and deadlines
  • Experience coordinating executive meetings and preparing detailed meeting documentation
  • Proficiency in data entry and maintaining accurate records in administrative or fundraising systems
  • Ability to arrange travel and manage related scheduling details with care and efficiency
  • Excellent written and verbal communication skills paired with a detail-oriented approach
  • Strong organizational and analytical abilities with close attention to detail
Job Responsibility
Job Responsibility
  • Manage executive calendars, coordinate appointments, and ensure scheduling priorities are handled efficiently
  • Organize meetings from start to finish, including preparing logistics, confirming attendees, and distributing follow-up materials
  • Record accurate meeting notes for leadership sessions and share clear, timely minutes with stakeholders
  • Maintain and update fundraising and organizational records with a high degree of accuracy
  • Arrange travel plans and related itineraries as needed for executives or organizational leadership
  • Provide day-to-day administrative support, including document preparation, correspondence, and general office coordination
  • Handle data entry and information tracking tasks to support reporting and operational needs
  • Assist with additional projects and administrative assignments to help leadership stay focused and on schedule
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience supporting executive leadership preferred
  • Strong communication and organizational skills
  • Proficiency in Microsoft Office Suite and digital collaboration tools
  • Ability to multitask, prioritize, and adapt in a rapidly changing environment
  • Experience with process improvements and technology platforms is a plus
  • Discretion and professionalism in handling sensitive information
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, and coordinate travel arrangements for executives
  • Prepare and proofread correspondence, presentations, and reports
  • Serve as a point of contact between executives, staff, and external partners
  • Support workflow automation initiatives across teams
  • Organize and maintain confidential files and records
  • Assist with event planning and logistics for internal and external meetings
  • Anticipate needs and perform special projects as assigned
What we offer
What we offer
  • Competitive compensation and benefits
  • Growth and advancement opportunities
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right

Executive Assistant

Robert Half is looking to permanent a detail oriented, highly-skilled Executive ...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and detail oriented demeanor
Job Responsibility
Job Responsibility
  • Screening calls
  • Making travel and meeting arrangements
  • Preparing reports and financial data
  • Training and supervising other support staff and customer relations
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Executive Assistant

The Executive Administrative Assistant provides advanced administrative support ...
Location
Location
United States , Philadelphia
Salary
Salary:
Not provided
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Act as a connector across the leadership team for alignment
  • Coordinate with other administrative professionals for seamless support
  • Identify scheduling conflicts and dependencies
  • Support special projects as needed
Job Responsibility
Job Responsibility
  • Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs
  • Anticipate scheduling conflicts and proactively resolve them with minimal direction
  • Coordinate meetings with internal and external stakeholders ensuring alignment and preparation time
  • Ensure calendar entries are complete and accurate with all logistical details
  • Coordinate leadership team meetings and recurring business cadences
  • Partner with stakeholders to gather materials and ensure timely distribution
  • Track follow-ups and action items with reminders
  • Support planning and logistics for offsites and key events
  • Coordinate domestic and complex travel arrangements and itineraries
  • Ensure travel plans are efficient and aligned with company policies
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level admi...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least four years of experience supporting an executive office, or an associate degree with five or more years of relevant executive support experience
  • Bachelor's degree preferred
  • Demonstrated success managing calendars, executive meetings, and travel coordination in a high-visibility detail-oriented setting
  • Strong verbal and written communication skills, with the ability to produce clear, accurate, and detail-oriented business documents
  • Excellent organizational skills with the ability to manage multiple priorities and respond effectively to urgent requests
  • Proven discretion in handling confidential information and exercising sound independent judgment
  • Proficiency with Microsoft Office applications
  • Detail-oriented, collaborative demeanor with the ability to build strong working relationships with senior leaders and external stakeholders
Job Responsibility
Job Responsibility
  • Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods
  • Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution
  • Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately
  • Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times
  • Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested
  • Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs
  • Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use
  • Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right