CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Bakersfield · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for an organized and detail-oriented Executive Assistant to support daily office operations in California. This position combines front desk coordination with administrative and accounting support, making it ideal for someone who enjoys balancing customer interaction with detail-oriented office work. The person in this role will help keep communication, documentation, and financial support tasks running smoothly while working closely with internal teams.

Job Responsibility

  • Welcome visitors, answer incoming calls, and manage day-to-day front desk communication
  • Provide administrative support to accounting staff by assisting with clerical activities related to accounts payable, accounts receivable, and finance operations
  • Review and reconcile contract employee timecards on a routine basis
  • Prepare, scan, organize, save, and file business documents such as invoices, receipts, training materials, and other office records
  • Draft and respond to emails, coordinate correspondence, and support scheduling or appointment-related activities
  • Use Microsoft Office applications and Adobe tools to create, update, and maintain reports, documents, and other business materials
  • Assist the Finance Controller and other team members with special projects and general office support tasks
  • Maintain assigned tracking tools, logs, or internal documentation required to support daily responsibilities and operational accuracy

Requirements

  • At least 3 years of office or administrative experience
  • Strong written and verbal communication skills
  • Working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
  • Experience using Adobe applications
  • Experience handling data entry, inbound and outbound communication, and routine administrative documentation
  • Familiarity with accounts payable, accounts receivable, and related financial support processes
  • Ability to manage multiple priorities independently while collaborating effectively with a team
  • Strong organizational skills and sound problem-solving ability in a fast-paced business setting

What we offer

  • Medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan for contract/temporary professionals
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

As an Executive Assistant on the EA Shared Services Team in our Gurgaon office, ...
Location
Location
India , Gurugram
Salary
Salary:
Not provided
taboola.com Logo
Taboola
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization
  • Proven experience managing complex calendars, scheduling across multiple time zones, and coordinating executive logistics
  • Proficiency with Google Workspace (Gmail, Calendar, Drive) and Microsoft Office
  • Experience handling domestic and international travel arrangements, including itineraries and accommodations
  • Demonstrated ability to manage confidential information with professionalism and discretion
Job Responsibility
Job Responsibility
  • Partner closely with senior executives to manage daily priorities, schedules, and administrative responsibilities
  • Coordinate complex meetings across multiple time zones and ensure seamless execution of virtual and in-person engagements
  • Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
  • Serve as a key point of contact between executives, employees, clients, and external partners
  • Handle confidential business matters with accuracy, professionalism, and urgency
  • Proactively identify and resolve scheduling, logistical, and operational challenges to maximize executive effectiveness
What we offer
What we offer
  • 30 days holiday
  • excellent health insurance
  • some flexible working
  • stock options
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are currently seeking a high-caliber Executive Assistant to serve as a truste...
Location
Location
Canada , Toronto
Salary
Salary:
85000.00 - 95000.00 CAD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
August 22, 2026
Flip Icon
Requirements
Requirements
  • 7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership (experience supporting multiple executives preferred)
  • Exceptional organizational, prioritization, and attention-to-detail skills within a fast-paced environment
  • Outstanding written and verbal communication skills, with proven experience preparing executive-level correspondence and reports
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • comfort with CRMs or collaboration platforms
Job Responsibility
Job Responsibility
  • Provide executive-level support to the executives, operating as a trusted partner and extension of the executive office
  • Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts efficiently
  • Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives
  • Coordinate comprehensive travel arrangements and manage travel expense reporting with precision
  • Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and necessary follow-ups
  • Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities
  • Coordinate high-level meetings involving executive leadership, Board members, advisory council members, and external stakeholders
  • Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials
  • Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners, representing the executive office with diplomacy
  • Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up
What we offer
What we offer
  • Competitive annual salary ranging from $85,000 to $95,000 annually
  • Comprehensive benefits package covering 100% of premiums for the employee and dependents, effective from day one
  • Hybrid work model offering a balance between in-office collaboration (Midtown Toronto) and remote work
  • Accessible location in Toronto, close to St. Clair subway station
  • 15 days of paid vacation to ensure work-life balance
  • Opportunity to join a values-driven organization focused on integrity, excellence, and making a difference
  • A supportive environment that values professional growth and excellence
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

A dynamic and well-established company is currently seeking a Bilingual Executiv...
Location
Location
Canada , Saint-Léonard
Salary
Salary:
75000.00 - 85000.00 CAD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
August 10, 2026
Flip Icon
Requirements
Requirements
  • Bilinguism: Perfect fluency in both French and English, both spoken and written (high-level communication with clients and business partners)
  • Technology: Advanced proficiency in the Microsoft Office Suite, especially Excel (complex spreadsheets, formulas) and PowerPoint
  • Experience: Relevant prior experience of at least 3 to 5 years as an Executive Assistant or Corporate Assistant (a major asset)
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, screen phone calls and emails, and prioritize strategic correspondence
  • Prepare, review, and archive confidential documents, governance reports, contracts, and corporate presentations
  • Oversee invoicing management and track executive department budgets
  • Act as the primary point of contact and ensure seamless liaison between executives, accounting, sales, and key stakeholders
  • Manage relations with strategic vendors and coordinate executive expense reports
  • Organize, plan, and coordinate strategic meetings, board committees, and corporate events (internal and external), including drafting agendas and meeting minutes
What we offer
What we offer
  • On-site parking
  • comprehensive group insurance plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Plymouth
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in executive support, office management, or a similar administrative role
  • Strong calendar management skills with the ability to coordinate meetings and shifting priorities effectively
  • Experience arranging travel and handling related logistics for executives or business teams
  • Advanced computer proficiency, including creating effective presentations and managing digital documentation
  • Excellent organizational skills with close attention to detail and the ability to maintain structured records
  • Strong interpersonal skills and the ability to work effectively with employees, leadership, and visitors at all levels
  • An experienced, dependable, and adaptable approach in a dynamic onsite environment
Job Responsibility
Job Responsibility
  • Provide direct administrative support to executive leaders, including managing schedules, preparing materials, and coordinating key meetings
  • Welcome visitors and serve as the first point of contact for the office, creating a welcoming and friendly experience for guests and staff
  • Oversee day-to-day office operations by maintaining supplies, supporting facility needs, and helping keep shared spaces organized and functional
  • Arrange board meetings and other executive gatherings, including logistics, documentation, and presentation preparation
  • Create, format, and update PowerPoint presentations, files, and other business documents with a high level of accuracy and quality
  • Maintain organized digital records, folders, and internal information resources so documents are easy to access and properly managed
  • Support company intranet administration by keeping content current and helping employees navigate internal information tools
  • Assist with travel coordination for executives as needed, including booking itineraries and managing related arrangements
  • Respond to changing priorities with a flexible, team-oriented approach and step in wherever support is needed across the office
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for a highly organized Executive Assistant to support the CEO in ...
Location
Location
United States , Spokane Valley
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years' experience with administrative support at a high level
  • Ability to manage emails, calendars, meetings, and multiple deadlines with a high level of accuracy
  • Strong written and verbal communication skills, including clear and accurate email correspondence
  • Proficiency with CRM platforms and Microsoft Outlook, Word, Excel, and PowerPoint
  • Strong organizational skills with careful attention to detail and record accuracy
  • Ability to work collaboratively with internal teams while managing tasks independently
  • Must be legally authorized to work in the United States
Job Responsibility
Job Responsibility
  • Coordinate calendars, appointments, and client meetings to ensure priorities are managed efficiently and follow-up commitments stay on track
  • Reach out to clients to arrange reviews, confirm meetings, and support ongoing communication for active opportunities and accounts
  • Prepare presentations, meeting documents, and supporting materials ahead of scheduled discussions to ensure all information is complete and ready to use
  • Enter and maintain accurate records of customer interactions, tasks, and updates within CRM and other internal tracking systems
  • Partner with CEO and internal colleagues to relay requests, resolve open items, and help deliver timely responses to client needs
  • Monitor pipelines, account activity, and outstanding items by maintaining organized tracking lists and status updates
  • Support weekly planning sessions by organizing upcoming priorities, scheduling needs, and action items for the team
  • Keep work areas, files, and essential materials well organized so information is easy to access when needed
What we offer
What we offer
  • Medical/Dental/Vision – 100% paid for employee
  • Life and long-term disability
  • 401k plan
  • PTO/holidays
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dependable onsi...
Location
Location
United States , Old Orchard Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting an executive or senior leader in an administrative capacity
  • Strong proficiency with Microsoft Office, with particular strength in Outlook calendar management and related office tools
  • Hands-on experience using Microsoft Teams for scheduling, communication, and collaboration
  • Ability to coordinate meetings and travel arrangements with a high level of accuracy and attention to detail
  • Experience organizing, reviewing, and maintaining both physical and digital files
  • Comfortable handling a multi-line phone system and delivering attentive customer service
  • Strong organizational skills with the ability to manage multiple tasks and deadlines in an onsite office setting
Job Responsibility
Job Responsibility
  • Manage the executive calendar by organizing appointments, adjusting priorities, and ensuring meetings are scheduled efficiently
  • Coordinate travel plans and related logistics, including reservations, itineraries, and schedule updates
  • Arrange and support executive meetings by preparing materials, confirming attendance, and handling follow-up actions
  • Use Microsoft Outlook and Teams to oversee communications, schedule virtual meetings, and support collaboration across stakeholders
  • Maintain and audit office records by organizing physical files and helping improve document accuracy and accessibility
  • Answer and direct calls through a multi-line phone system while providing attentive and courteous service to internal and external contacts
  • Prepare, update, and distribute documents, correspondence, and other administrative materials using Microsoft Office applications
  • Provide general administrative assistance to help the office operate smoothly and respond effectively to shifting priorities
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

The Copilot organization owns the product experience layer of AI at Microsoft—br...
Location
Location
United States , Mountain View
Salary
Salary:
33.89 - 67.16 USD / Hour
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Job Responsibility
Job Responsibility
  • Strategic calendar and meeting management — manage a complex and evolving calendar across multiple time zones for one primary
  • support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time
  • Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
  • Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding
  • manage equipment provisioning, security groups, and new‑hire setup
  • Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
  • Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars
  • arrange complex domestic and international travel, visas, and detailed itineraries. Some travel is required for internal organization events
  • Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity
  • Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Birmingham
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree from a four-year college or university
  • At least 3 years of experience in administrative support, office coordination, reception, at the Executive Level
  • Strong ability to manage calendars, travel arrangements, meetings, and multiple competing priorities with accuracy and discretion
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Strong communication skills and a demeanor suited to a highly visible support role
Job Responsibility
Job Responsibility
  • Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment
  • Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations
  • Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources
  • Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders
  • Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings
  • Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed
  • Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support
  • Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support
  • Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items
  • Fulltime
Read More
Arrow Right