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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, White Plains Employment contract · Job Posted May 29, 2026
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Job Description

We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail.

Job Responsibility

  • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management
  • Create agendas, compile supporting documents, and prepare follow-up communications after meetings
  • Maintain orderly records and documentation so important information is easy to retrieve when needed
  • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness
  • Support assigned initiatives and track progress on special projects to help meet business priorities
  • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication
  • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism
  • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations
  • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals

Requirements

  • Proven experience in an executive support, administrative, or related office role
  • Hands-on bookkeeping experience, including work with accounts payable, accounts receivable, and bank reconciliations
  • Proficiency with QuickBooks and confidence handling routine financial documentation
  • Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines
  • Excellent written and verbal communication skills for interacting with executives and stakeholders
  • High attention to detail when preparing reports, correspondence, and financial records
  • Ability to work independently, use sound judgment, and maintain confidentiality in a detail-focused setting

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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