Executive Assistant Job at UltaHost

Executive Assistant

UltaHost

Location:

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO & Founders of our fast-growing web hosting company. The ideal candidate will manage daily administrative tasks, scheduling, meeting notes, and accompany the CEO to important meetings. This role requires excellent communication skills, discretion, and the ability to work in a dynamic, fast-paced environment.

Job Responsibility:

Manage and coordinate the CEO’s calendar, scheduling meetings, events, and appointments efficiently
Ensure there are no conflicts and provide reminders for upcoming meetings or tasks
Schedule and organize internal and external meetings, including with clients, partners, and the leadership team
Prepare agendas, presentations, and other relevant materials for meetings
Attend meetings with the CEO and take detailed notes, ensuring follow-up on action items
Distribute meeting minutes, manage communication between departments, and follow up on key decisions
Help the CEO manage day-to-day tasks, setting priorities and tracking deadlines
Organize tasks and ensure the CEO stays on top of projects and to-do lists
Organize and manage travel logistics, including flights, accommodation, and transport
Accompany the CEO on trips and meetings, ensuring all logistical details are handled smoothly
Act as a point of contact between the CEO and internal/external parties
Handle email correspondence, phone calls, and other communication tasks
Manage confidential information with discretion
Handle general administrative tasks, such as document management, filing, and office organization
Ensure smooth office operations and assist with any additional administrative tasks as needed

Requirements:

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role, ideally supporting C-level executives
Excellent organizational and time management skills
Strong communication skills, both written and verbal
Proficiency with office software (Microsoft Office, Google Workspace) and calendar tools (Google Calendar, Outlook, etc.)
Ability to handle sensitive and confidential information
Proactive, with the ability to anticipate the CEO’s needs
High attention to detail and the ability to manage multiple tasks simultaneously
Flexible and adaptable, able to work under pressure in a fast-paced environment
Willingness to travel and accompany the CEO to meetings
Bachelor’s degree or equivalent experience preferred

Nice to have:

Experience working in the tech or web hosting industry is a plus
Familiarity with basic tech and hosting-related terms and concepts to support CEO in industry-specific meetings

What we offer:

Remote Flexibility
Career Growth
Inclusive Culture
Skill Growth

Additional Information:

Job Posted:
February 24, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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