Executive Assistant

• Provide day-to-day administrative support to the Managing Director and Senior Leadership Team
• Manage correspondence, including drafting emails and letters on behalf of senior leaders
• Maintain complex diaries, scheduling meetings, conferences, teleconferences, and travel
• Act as the first point of contact for visitors, customers, and external stakeholders
• Coordinate catering and on-site meeting arrangements as required
• Maintain effective communication with internal and external stakeholders at all levels
• Manage a central leadership meeting calendar and issue timely meeting invitations
• Capture and distribute meeting actions using shared IT platforms (e.g. Microsoft Teams)
• Coordinate all aspects of business travel, including bookings, cost comparisons, and urgent support for travellers
• Liaise with travel providers and contribute to reviews of alternative suppliers
• Act as a point of contact for insurance matters and support the processing of claims
• Support ad hoc projects as required by the senior management team
• Provide administrative support to site services functions when required
• Occasionally work outside standard office hours to support business needs

• Proven experience in an Executive Assistant or senior administrative role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities and stakeholders effectively
• Confident communicator with strong written and verbal skills
• Able to work independently under pressure and meet tight deadlines
• A collaborative team player with a proactive approach
• Highly proficient in Microsoft Office, particularly Word, Excel, and PowerPoint

Hybrid offered after passing probation