Executive assistant, Randstad

Randstad

Location:
Canada, Dollard Des Ormeaux

Category:
Office Administration

Contract Type:
Employment contract

Salary:

22.54 - 26.00 CAD / Hour

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Job Description:

We are currently looking for someone who will support the office doing administrative tasks. This person will be working at a Residential and long-term care centers (CHSLD) located in Dollard Des Ormeaux. This is a temporary long term contract with strong possibility to permanence to work for a reputable company. In this role you will be responsible for doing various tasks.

Job Responsibility:

Under the authority of the President and CEO, the incumbent assists him in his day-to-day activities
Handle and follow up the CEO's correspondence (letters, e-mails, etc.)
Ensure optimal diary management
Ensure sound document management of General Management files in compliance with the retention schedule
Plan and prepare committee meetings under the responsibility of the CEO (Board of Directors, CMDP, Executive Committee, etc.)
Takes notes at meetings and drafts minutes and resolutions of the Board of Directors
Coordinate the updating and distribution of the organization's policies and procedures
Follow up on requests for access to information from stakeholders
Coordinate the layout and publication, in compliance with current graphic standards, of various types of documents dedicated to residents and their families
Support residents' committees
Provide administrative support to the Vigilance and Quality Committee
Ensure compliance with contribution assessment schedule for senior managers
Update the directory of reporting organizations
Coordinate the registration of facility managers with various services such as RAMQ or the DMA
Manage various requisitions (IT or other) and ensure their completion

Requirements:

Diploma of Vocational Studies (DVS) or equivalent academic training
Minimum of five (5) years' relevant experience as a secretary or assistant to the management
Perfect command of spoken and written French and English
Excellent organizational skills and the ability to handle multiple files simultaneously
Ability to work well under pressure with tight deadlines and to demonstrate speed of execution
A results-oriented approach
Autonomy, initiative and resourcefulness

What we offer:

Monday-Friday 8AM-4PM
Temporary long term contract
Great working environment
Full benefits Medical and Dental

Additional Information:

Job Posted:
June 04, 2025

Expiration:
July 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive assistant

Randstad

Location:Canada, Dollard Des Ormeaux

Category:Office Administration

Contract Type:Employment contract