Executive Assistant, Robert Half

Robert Half

Location:
United States, Tucson

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.

Job Responsibility:

Manage multiple executive calendars, ensuring optimal scheduling and prioritization
coordinate travel arrangements, including booking flights, accommodations, and transportation
organize and prepare for meetings and conferences, including drafting agendas and setting up presentations
maintain and organize office files, ensuring easy access and proper documentation
process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up
create and revise PowerPoint presentations in collaboration with multiple stakeholders
compile and analyze data to prepare reports and presentations for management
draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity
plan and manage appointments, events, and special projects as needed
uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.

Requirements:

Exceptional organizational skills
a proactive mindset
ability to handle sensitive information with confidentiality
proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with strong typing accuracy
familiarity with systems such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping
demonstrated ability to manage multiple tasks efficiently in a fast-paced work environment
exceptional organizational and research skills, with strong attention to detail
proven ability to work independently while meeting deadlines and prioritizing tasks effectively
excellent written and verbal communication skills for interacting with staff and executive teams
strong ethics and confidentiality practices, with a commitment to workplace safety
reliable attendance and punctuality, with the ability to handle distractions effectively.

What we offer:

Medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan.

Additional Information:

Job Posted:
November 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant