Executive Assistant Job at The WFS Group

Executive Assistant

The WFS Group

Location:
Philippines

Category:
Office Administration

Contract Type:
Not provided

Salary:

6.00 - 10.00 USD / Hour

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Job Description:

The Executive Assistant to the CEO is not your typical admin role — this is a force multiplier position designed to unlock capacity, clarity, and efficiency for the CEO. You’ll be the operational backbone behind the scenes: managing communications, coordinating calendars, orchestrating deliverables, and ensuring every moving part of the business runs seamlessly. Your mission is to create the conditions for deep work, strategic thinking, and fast execution. This role isn’t for someone who wants to check tasks off a list. It’s for someone who wants to create leverage that drives ROI across the business.

Job Responsibility:

Manage all CEO communication channels (email, Slack, phone) with speed, discretion, and precision
Filter, categorize, and clean inboxes for clarity and action
Manage, update, and coordinate the CEO’s calendar — meetings, invites, reminders
Serve as gatekeeper and prioritization filter for incoming requests
Coordinate follow-ups, thank-you messages, and client touchpoints
Track and organize communication across multiple stakeholders using the Partnership 101 matrix
Maintain conversation trackers and ensure all follow-ups happen on schedule
Create and maintain weekly, monthly, and quarterly reports (performance, initiatives, KPIs)
Take meeting notes, summarize deliverables, and manage action item follow-up
Manage files, documents, and data in GDrive and GSheets
Maintain SOPs and help improve workflows for efficiency
Support bookkeeping tasks — expense consolidation, receipts, and reports
Manage outreach projects (e.g., podcasts, partnerships, speaking opportunities)
Coordinate travel - booking flights, hotels, and itineraries
Manage personal errands (online purchases, gifts, reservations, etc.)
Update and post on personal social media accounts when needed

Requirements:

Thrive in fast-paced, high-performance environments where priorities change quickly
Love building order out of chaos and creating clean, repeatable systems
Treat communication like a sport — fast, accurate, and always on point
Are obsessed with organization and follow-through
Have experience managing inboxes, calendars, and task systems for executives
Know how to protect your leader’s time
Are tech-savvy and fluent in GSuite and modern productivity tools
Can think ahead — not just react — and anticipate needs before they’re spoken
Are comfortable managing both business and personal tasks with discretion and professionalism
See yourself as a strategic partner, not a note-taker

Additional Information:

Job Posted:
February 18, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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