Executive Assistant Job at CVS Health (Parsippany)

Executive Assistant

CVS Health

Location:
United States , Parsippany

Category:
Office Administration

Contract Type:
Not provided

Salary:

34.79 - 76.50 USD / Hour

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Job Description:

The Executive Assistant is a critical partner to the Office of Corporate Affairs, providing proactive, high-level administrative and strategic support within a complex, highly regulated environment. This role maximizes executive effectiveness, ensures seamless operations and processes, and serves as a liaison between the executive and senior leadership, and internal/external stakeholders on matters of legal, regulatory, communications and policy significance.

Job Responsibility:

Manage complex calendars, priorities, and travel logistics, anticipating needs and resolving conflicts to protect executive focus
Serve as a trusted point of contact and liaison between the Corporate Affairs teams, Executive Leadership Team, board members, and outside counsel
Orchestrate executive meetings, board member meetings, and high-level policy or legal briefings, coordinating materials and ensuring flawless logistics and secure communications
Orchestrate and support Corporate Affairs leadership team meetings, town halls and other Corporate Affairs events, ensuring flawless logistics
Prepare, review, and edit executive-level confidential communications with the utmost accuracy and professionalism
Ensure the smooth functioning of executive office facilities, equipment, experience, room scheduling, and onsite logistics in partnership with IT and other partners
Administer confidential records management, expense reports, and legal files in compliance with organizational and regulatory requirements
Evaluate, triage, and independently respond to sensitive calls, emails, and correspondence - exercising sound judgment, discretion, and absolute confidentiality
Support interactions with key external advisors and stakeholders, ensuring professional representation of the organization
Facilitate a collaborative team culture among executive and other administrative and corporate affairs support staff
champion process improvements to enhance operational efficiency and compliance

Requirements:

Minimum 5 years of experience as an executive assistant supporting senior legal or policy executives, C-suite, or equivalent
Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
experience with legal management and compliance systems a plus
Flexibility to work outside of standard business hours as needed
Ability to travel up to 10% (including plane)
Bachelor’s degree preferred or equivalent experience may substitute

Nice to have:

Exceptional written and verbal communication skills
able to draft and edit executive-ready, confidential materials
Demonstrated mastery of executive calendaring, travel, meeting/event coordination, and support for corporate affairs processes
High degree of discretion, integrity, and sound judgment in managing highly sensitive communications, including legal and regulatory information
Proactive, resourceful, and solutions-oriented, with capacity to anticipate needs in a fast-changing environment
Strong organizational, time management, and multitasking skills
able to deliver under pressure and tight deadlines
Proven ability to build relationships and communicate effectively with senior leaders, board members, and key external advisors and stakeholders
Adept at problem-solving, process improvement, and continuous learning in a matrix environment
Collaborative, team-oriented, and committed to operational and ethical excellence

What we offer:

Affordable medical plan options
401(k) plan (including matching company contributions)
employee stock purchase plan
No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching
Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility

Additional Information:

Job Posted:
March 25, 2026

Expiration:
April 01, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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