Executive Assistant

• Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives
• Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place
• Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time
• Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence
• Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements
• Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness
• Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders
• Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters
• Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity

• Minimum of 5 years of experience providing direct support to senior executives in a fast-paced environment
• Background in finance, private equity, asset management, or another transaction-focused industry is strongly preferred
• Demonstrated experience coordinating contract administration, document tracking, or deal-related support activities
• Strong organizational skills with the ability to manage multiple deadlines, changing priorities, and confidential information effectively
• Excellent written and verbal communication skills with a clear and effective approach
• Advanced proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams
• Bachelor’s degree in Business Administration, Finance, or a related field is preferred
• Familiarity with expense management tools, document control systems, and contract-related processes is a plus

Familiarity with expense management tools, document control systems, and contract-related processes is a plus

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan for contract/temporary professionals