Executive Assistant Job at Robert Half (Van Nuys)

New

Executive Assistant

We are looking for an Executive Assistant to support daily operations for a non-...

Location

United States , Greenwich

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executive-level scheduling, meeting coordination, and administrative operations
Strong organizational skills with the ability to manage multiple priorities and maintain exceptional attention to detail
Proven ability to handle sensitive information with discretion and a high level of confidentiality
Comfortable using digital tools and office technology to manage calendars, documents, and communications efficiently
Resourceful, proactive approach with the confidence to take initiative and solve day-to-day administrative challenges
Collaborative mindset and the ability to work effectively as part of a team while maintaining a thoughtful and kind demeanor
Experience coordinating travel arrangements and supporting executive meetings is strongly preferred

Job Responsibility

Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities
Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions
Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs
Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps
Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination
Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism
Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track
Maintain accurate records and use technology effectively to organize information, communications, and scheduling details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience providing direct administrative support to C-level executives
Strong background working in a detail-focused office setting with exposure to executive-level operations
Proven ability to manage calendars, prioritize changing demands, and handle multiple tasks without losing accuracy
Excellent written and verbal communication skills with strong attention to detail
Experience preparing board presentations, meeting documentation, and executive reports
Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
Hands-on experience arranging executive travel and using Concur for travel coordination and related processes
Detail-focused and composed demeanor with the ability to work effectively with senior leadership

Job Responsibility

Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments
Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur
Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review
Record key discussion points during meetings and produce clear, organized notes and follow-up items
Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders
Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word
Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution
Maintain a high standard of discretion and accuracy in all interactions and deliverables

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support a fast-pace...

Location

United States , Waterville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support to executive or senior-level leadership
Strong written and verbal communication skills with the ability to interact effectively across teams
Proven ability to stay organized, manage multiple tasks, and maintain close attention to detail
Experience coordinating calendars, meetings, and travel arrangements in a business setting
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Comfort working with physical records and paper-based filing systems in addition to digital tools
Detail-oriented, approachable demeanor with a service-oriented mindset and willingness to take direction

Job Responsibility

Manage a complex executive calendar, coordinate scheduling changes, and ensure daily priorities stay aligned with business needs
Arrange travel logistics, prepare itineraries, and handle related coordination to support efficient executive movement
Organize and maintain paper files, records, and reference materials so important information is easy to access and up to date
Create, edit, and format clear and accurate documents, presentations, and correspondence using Microsoft Office applications
Support preparation for quarterly meetings by assembling detailed presentation materials, including large slide decks and supporting content
Serve as a dependable point of contact for internal and external communication, responding appropriately and following through on requests
Track action items, manage administrative details, and help the executive stay focused in a high-volume, fast-moving work environment
Receive direction and feedback constructively, adjusting priorities and work output to meet evolving executive leadership needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative a...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives with high-volume scheduling and meeting coordination
Background in HR administration, People Operations support, or a related administrative function
Strong ability to prioritize competing requests and manage time effectively in a fast-paced setting
Excellent customer service and communication skills, with a responsive and attentive approach to inquiries
High attention to detail and a proactive mindset when handling confidential or time-sensitive tasks
Comfortable working through ambiguity, asking clarifying questions, and adapting to changing business needs
Experience coordinating travel arrangements, executive meetings, and related logistics
Familiarity with shared inboxes, ticketing systems, and standard business tools used for administrative support

Job Responsibility

Oversee complex calendar scheduling for leadership, including internal discussions, external appointments, and vendor meetings while resolving timing conflicts and preserving productive gaps between commitments
Provide administrative support for recurring business priorities such as policy renewals, reporting follow-up, and stakeholder communications to keep deadlines on track
Manage a shared HR support inbox and ticketing workflow, responding to employee inquiries within established service timelines and maintaining consistent follow-through
Assist with employee-related administrative needs, including support for student workers and general People Operations coordination
Contribute to event planning efforts by organizing travel, coordinating onsite logistics, and helping deliver key People Operations programs and special events
Prepare and reconcile expense reports by gathering documentation, tracking submissions, and ensuring records are complete and accurate
Arrange meeting spaces and coordinate logistics for team sessions, leadership meetings, and other business activities as needed
Partner with external vendors and internal stakeholders to support day-to-day operations and ensure administrative tasks are completed efficiently

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level operational and ...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing executive-level administrative support in a fast-paced environment that requires strong attention to detail
Strong ability to manage calendars, coordinate meetings, and handle domestic or international travel arrangements efficiently
Experience preparing expense reports and maintaining organized administrative records
Excellent written and verbal communication skills, including the ability to draft correspondence and meeting materials
Proven ability to handle confidential information with discretion and sound judgment
High level of attention to detail with strong proofreading, documentation, and follow-through skills
Proficiency in tracking multiple priorities, meeting deadlines, and supporting cross-functional collaboration
Comfortable using standard office and productivity tools to manage schedules, documents, and task tracking

Job Responsibility

Manage complex schedules for senior leaders, arranging appointments, resolving conflicts, and ensuring priorities are reflected accurately on the calendar
Organize meetings and travel plans from start to finish, including logistics, materials, itineraries, and related expense documentation
Review incoming messages and requests, determine urgency, and respond or route items appropriately while maintaining a thoughtful and accurate tone
Support department-wide initiatives by coordinating timelines, monitoring progress, and helping teams stay aligned on deliverables
Build and maintain tracking tools, status reports, and shared resources that improve visibility into tasks, deadlines, and responsibilities
Prepare, edit, file, and maintain legal, governance, human resources, and compliance records with a strong focus on accuracy and organization
Assist with board and committee administration by scheduling sessions, assembling meeting materials, and following up on next steps
Capture meeting notes, prepare agendas, and monitor action items to help ensure decisions and commitments are carried through
Serve as a central point of coordination among executives, internal teams, and external stakeholders to support clear and timely communication
Contribute to daily office operations and provide assistance on special assignments that advance departmental and organizational objectives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

A rapidly growing medical technology company is seeking an Executive Assistant t...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of Executive Assistant experience supporting C-suite leaders
Experience supporting senior executives in healthcare, biotech, or technology environments preferred
Advanced Microsoft Office and PowerPoint skills
Strong project management and organizational abilities
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion

Job Responsibility

Manage complex executive calendars and scheduling across multiple time zones
Coordinate domestic and international travel arrangements
Prepare meeting agendas, presentations, reports, and executive correspondence
Organize board meetings, leadership meetings, and strategic planning sessions
Track projects, action items, and key deliverables on behalf of leadership
Act as a liaison between executives, internal teams, clients, and external partners
Assist with contract administration and executive-level documentation
Prepare expense reports and monitor executive budgets
Support special projects and strategic initiatives as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

We are seeking an experienced Executive Assistant to join our Energy & Resources...

Location

Australia , Perth

Salary:

Not provided

Stantec

Expiration Date

Until further notice

Requirements

Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives
Demonstrated experience working within a large corporate environment, ideally within a global organisation
Advanced skills in MS Office, particularly in PowerPoint & Excel
Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
A proactive and solutions-focused approach with strong organisational and problem-solving skills
High levels of professionalism, emotional intelligence, and confidentiality
The ability to build collaborative relationships and work effectively across all levels of an organisation

Job Responsibility

Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director
Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement
Preparing presentations, reports, correspondence, meeting documentation, and other executive communications
Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities
Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially

What we offer

Flexible start and finish times
Hybrid and part-time options
Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
Career development through mentoring, training, and leadership pathways
Inclusive employee networks like Women@Stantec and Pride@Stantec
Salary packaging and salary continuance insurance
Mental health and wellbeing support, including EAP
Recognition programs and service awards

Parttime

New

Executive Assistant

We are looking for a Freelance Executive Assistant for a luxury fashion brand at...

Location

United States , New York

Salary:

35.00 - 38.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's Degree required
2-5 years of administrative support experience, preferably C-Suite
Proficient in MS Office Suite

Job Responsibility

Conduct a range of assignments derived from the duties and responsibilities of the Global Chief Information Officer
Act as a central coordination point for the IT leadership team, supporting collaboration, alignment, and information flow across the organization
Proactively manage and optimize the CIO's calendar, priorities, and preparation materials to ensure focus on the highest?value initiatives
anticipate needs and course?correct in real time in a highly dynamic environment
Support planning and execution of IT town halls, leadership offsites, work related lunches/dinners, and internal engagement or social events, including agenda coordination, logistics, communications, and follow?ups
Prepare regular briefing packets including scorecards, data analytics, reports and presentations
Take meeting minutes and compile PowerPoint presentations from scratch
End to end ownership of complex domestic and international travel planning, including itinerary optimization, contingency planning, and expense management
Thrive in a fast?moving, high?visibility role that requires sound judgment, discretion, adaptability, and the ability to manage multiple priorities with minimal direction
Serve as a trusted partner to the CIO, handling sensitive information with absolute confidentiality and exercising strong executive presence and professionalism

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

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