Executive Assistant Job at ElevenLabs (Boston, New York, Washington, D.C.)

Job Description

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook. You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

Job Responsibility

Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders
Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly
Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned
Build structure, processes, and systems that scale with a fast-growing AI company
Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

Requirements

Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
High emotional intelligence and discretion - trusted with sensitive information
Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands
Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them
A natural reflex to reach for tooling and automation
fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems
High personal standards - the kind of person who cares about the quality of their output and holds the bar
A valid passport and willingness to travel globally ~40% of the time

What we offer

Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities
Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend

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Executive Assistant

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