Executive Assistant Job at Devire (Warszawa)

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support senior lead...

Location

United States , Clearwater

Salary:

80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Strong proficiency with Microsoft Office and Microsoft 365 applications
Demonstrated ability to manage multiple calendars in a dynamic, deadline-driven setting
Excellent organizational skills with close attention to detail and follow-through
Comfort working in a fast-paced environment with changing priorities
Confidence to ask questions, seek clarification, and collaborate with colleagues across the business
Experience supporting senior leaders or business professionals in an administrative capacity
Familiarity with AI-enabled tools such as Copilot is a plus
An associate or bachelor's degree is preferred but not required

Job Responsibility

Manage complex and frequently changing calendars for multiple senior stakeholders, ensuring priorities, meetings, and deadlines remain aligned
Prepare leaders for meetings by organizing agendas, materials, logistics, and follow-up actions in advance
Coordinate internal gatherings and special events, including recurring team activities such as monthly meetings
Process and track expense submissions accurately while maintaining timely documentation and approvals
Monitor and replenish office supplies to help maintain an efficient and well-supported workplace environment
Serve as a central point of coordination between executives and other departments to support communication and cross-functional collaboration
Adjust schedules and administrative plans quickly in response to shifting business needs and last-minute changes
Use Microsoft Office tools to create documents, manage information, and support day-to-day administrative operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

Location

United States , Hillsborough

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives or leadership teams in an Executive Assistant or similar administrative role
Strong calendar management skills with the ability to coordinate meetings across competing priorities
Experience arranging travel and managing related scheduling details
Background in event coordination or planning for business or organizational needs
Self-directed work style with the ability to take initiative and adapt quickly to changing demands
Proficiency with Google Workspace, including calendar, email, documents, and spreadsheets
Strong communication skills and the professionalism to work effectively with direct feedback
Must be based near Chapel Hill, North Carolina to support occasional in-person needs

Job Responsibility

Manage complex calendars, prioritize scheduling requests, and coordinate executive meetings across multiple stakeholders
Arrange business travel, prepare itineraries, and handle related logistics to ensure seamless executive support
Plan and support events, including scheduling, coordination, and follow-through on key details
Anticipate leadership needs and independently handle administrative tasks with minimal oversight
Prepare, organize, and deliver documents or materials as needed, including occasional local errands in support of leadership priorities
Serve as a reliable point of coordination for day-to-day executive support, helping maintain structure in a fast-paced environment
Track action items, follow up on outstanding requests, and help move priorities forward efficiently
Use Google Workspace tools to manage communication, documentation, and scheduling activities effectively

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Pikesville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing administrative support to senior leaders or executives
Strong ability to manage calendars, prioritize scheduling needs, and coordinate multiple activities simultaneously
Experience arranging travel and handling related logistics with close attention to detail
Demonstrated skill in organizing executive meetings and supporting follow-up actions
Excellent written and verbal communication skills with a detail-oriented approach
Ability to manage confidential information with discretion and sound judgment
Strong organizational skills and the ability to work effectively in a fast-paced environment

Job Responsibility

Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track
Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring all details are accurate and timely
Coordinate meetings for executives by preparing schedules, confirming attendance, and organizing logistics for internal and external participants
Support day-to-day administrative operations by tracking action items, handling correspondence, and maintaining organized records
Prepare materials for executive discussions, including agendas, presentations, and follow-up documentation when needed
Serve as a reliable point of contact for leadership, responding to requests promptly and communicating effectively
Assist with special projects and administrative initiatives that help improve efficiency across executive functions

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

My client is a financial services firm located in the Bethesda, MD area with an ...

Location

United States , Bethesda

Salary:

120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience providing executive-level administrative support to senior leadership
Bachelor’s degree preferred
Demonstrated success managing busy calendars and coordinating meetings through Microsoft Outlook
Experience booking and organizing international travel arrangements
Strong working knowledge of Microsoft Office, including Word, Outlook, and related applications
Proficiency with QuickBooks and comfort supporting basic financial administration
Excellent written and verbal communication skills
Ability to handle confidential information with discretion and remain effective in a fast-paced environment

Job Responsibility

Support executives with a blend of administrative and personal assistance to help daily operations run smoothly
Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs
Arrange domestic and international travel, including transportation, lodging, and detailed itineraries
Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately
Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects
Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools
Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities
Maintain organized records and provide dependable follow-through on both routine and confidential matters

What we offer

great benefits
plus bonuses
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience supporting executives in an office environment
Exposure to bookkeeping or accounting processes required

Job Responsibility

Manage schedules, calendars, and day-to-day coordination for leadership
Organize and maintain electronic and physical records
Handle incoming/outgoing correspondence and respond to inquiries
Liaise with vendors and monitor third-party reporting
Oversee office operations, including equipment upkeep and supply management
Track insurance documentation and real estate tax payments
Assist with invoice processing and payment coordination (checks and wires)
Support account research and basic reconciliations
Contribute to year-end activities, including compiling financial data and 1099 preparation
Provide ad hoc administrative and accounting support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Denville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a corporate environment or another senior-level administrative support role
Bachelor's degree required
Strong proficiency with Google Workspace and Microsoft Excel, with the ability to learn new tools and systems efficiently
Demonstrated success managing calendars, scheduling priorities, and executive-level coordination
Excellent written and verbal communication skills, with strong attention to detail in all work
Ability to manage multiple projects at once while maintaining accuracy in a fast-paced setting
Strong research and information-gathering skills, with the ability to present findings clearly and effectively
Detail-oriented demeanor, sound interpersonal skills, and the ability to work independently while collaborating well with others

Job Responsibility

Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change
Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings
Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats
Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables
Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward
Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed
Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities
Handle sensitive information with a high level of expertise, sound judgment, and confidentiality

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative a...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing executive-level administrative support in a detail-oriented office environment
Strong calendar management and meeting coordination skills, including the ability to support executive meetings with accuracy and efficiency
Experience arranging business travel and managing related logistics for leadership or key stakeholders
Excellent written communication skills with the ability to draft, revise, and proofread detailed documents
Strong organizational skills with the ability to manage multiple priorities, maintain records, and meet deadlines consistently
Proficiency in preparing reports, compiling data, and supporting administrative processes with a high degree of accuracy
Ability to handle sensitive and confidential information with sound judgment and discretion
Comfortable working collaboratively across departments within a mission-driven, non-profit setting

Job Responsibility

Manage complex calendars, coordinate internal and external meetings, and organize travel arrangements to support leadership priorities
Prepare meeting materials, capture accurate notes, and follow up on action items to help maintain progress across legal and compliance activities
Draft, format, edit, and proofread contracts, memoranda, reports, and other business documents with close attention to detail
Maintain department records, production schedules, and tracking tools to monitor legal matters, deadlines, and ongoing work
Compile routine reports, data summaries, and analytics for department leadership and other authorized stakeholders in accordance with organizational guidelines
Support budget-related administrative tasks by monitoring outside counsel engagements, tracking associated expenses, and preparing cost reports
Respond to inquiries from board members and internal partners, escalating matters as needed and ensuring timely communication on behalf of department leadership
Collaborate with cross-functional teams, committees, and external contacts to support organizational goals and coordinated project execution
Provide logistical and administrative support for board meetings, conventions, conferences, and other on-site or off-site events as assigned
Handle confidential information responsibly while maintaining a thoughtful and attentive approach in all interactions with employees, leadership, and external stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

Robert Half's client in Northborough MA is looking for a detail oriented Executi...

Location

United States , Northborough

Salary:

28.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational skills
Experience with Coupa is a plus

Job Responsibility

Heavy calendar management
Event support
Travel arrangements
Expense reports
Bridge communication between departments
Primary point of contact (supporting 5+ executives)
Strong organizational skills

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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