Executive Assistant

• Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date
• Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports
• Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs
• Act as a point of contact between executives, internal teams, and external partners, fostering effective communication
• Handle sensitive and confidential information with a high degree of integrity and attention to detail
• Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks
• Support the preparation of financial records and assist with maintaining accurate documentation
• Collaborate on special projects and provide additional administrative support as required
• Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently
• Ensure all tasks are completed promptly while maintaining a high standard of accuracy

• Minimum of three years of experience as an Executive Assistant or in a similar administrative role
• Proficiency in bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations
• Advanced skills in QuickBooks and Microsoft Office Suite, particularly Excel
• Strong organizational capabilities and the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills, with attention to detail
• Demonstrated ability to handle confidential information with discretion
• Bachelor’s degree in a relevant field or equivalent experience with strong attention to detail preferred

Experience supporting senior leadership or C-suite executives is highly desirable

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan