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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Long Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Reporting directly to the President and CEO, the Executive Assistant provides executive support as well as oversight for the office. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the CEO.

Job Responsibility:

  • Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments
  • completing expense reports
  • composing and preparing correspondence that is sometimes confidential
  • arranging detailed travel plans, itineraries, and agendas
  • and compiling documents for travel-related meetings
  • Ensures that the CEO’s bio and other collateral information is kept updated and responds to requests for materials regarding the CEO and the organization in general
  • Edits and completes first drafts for written communications
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
  • Plans, coordinates and ensures the CEO's schedule is followed and respected
  • Communicates directly, and on behalf of the CEO on matters related to CEO's and company’s initiatives
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature
  • Responsible for overseeing execution of projects and serving as liaison between vendors and clients
  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately
  • Responsible for management of administrative staff providing clerical support to the office, including workforce staff and interns
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
  • Prioritizes conflicting needs
  • handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Requirements:

  • Bachelor's degree or related work experience
  • Strong work tenure: five to 10 years of experience supporting High Level Leaders/ Executives, preferably in a for-profit environment
  • Experience and interest in internal and external communications, and partnership development
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Expert level written and verbal communication skills
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Nice to have:

  • Experience in environmental or construction industry
  • Proposal writing experience
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 25, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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