Executive Assistant Job at Randstad (Dorval)

Job Description

Our client, a global leader in the aerospace industry, is seeking an Executive Assistant for a 3-month temporary contract assignment in Dorval to cover a leave. In this highly trusted role, you will support a Vice President and their leadership team by managing complex calendars, coordinating daily activities, and organizing travel arrangements. You will act as a key point of contact, communicating on behalf of the VP and leaders with executive management and various corporate organizations. Bilingual communication (FR/ENG) is required because, as part of your duties, you will be expected to communicate with English-speaking clients, partners, and employees located outside of Quebec on a daily basis. Start Date Immediate (ASAP). Salary Competitive hourly pay rate between $38/hr and $55/hr, flexible based on experience. Work Structure Full-time position, 5 days per week on-site (in office) at the Dorval Administrative Center.

Job Responsibility

Manage complex calendars and coordinate travel arrangements for the Vice President and their leadership team
Coordinate daily operations, assess and manage critical business priorities, and schedule meetings
Draft and prepare internal and external correspondence, memos, and reports in both French and English according to required formats
Prepare and consolidate expense reports and actively assist with budgetary tracking and financial documentation
Create required presentations, update organizational charts, and actively participate in special projects and recognition activities
Maintain strict confidentiality and exercise impeccable judgment regarding all sensitive corporate information

Requirements

College degree in office technology, administration, or an equivalent field
Minimum of 6 to 10+ years of relevant experience as a senior administrative assistant
Solid and proven experience working within a corporate office environment is strictly required
Exceptional communication skills, both spoken and written, in fluent French and English
Advanced proficiency in MS Office (Word, Excel, PowerPoint) and Outlook
Outstanding interpersonal relations, teamwork mindset, dynamism, and strong organizational capabilities

What we offer

3-month temporary assignment within a world-class enterprise corporate environment
Gain high-level exposure by supporting a senior executive team in a fast-paced setting

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