Executive Assistant Job at Robert Half (Rancho Cordova)

New

Executive Assistant

We are looking for a professional, highly-organized Executive Assistant to provi...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s Degree, or equivalent experience
Proven experience as an executive assistant or other relevant administrative support experience
In-depth understanding of MS Office suite
High degree of professionalism in dealing with diverse groups of people
Excellent written and oral communication skills
Ability to manage multiple priorities and deadlines
Detail oriented

Job Responsibility

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed
Take meeting minutes and distribute them accordingly
Prepare and edit correspondence, communications, presentations, and other documents
Maintain office supplies by checking inventory and order items as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

Our client, a private equity firm located in Midtown, Manhattan is looking for a...

Location

United States , New York

Salary:

50.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of EA or administrative experience
Experience supporting senior executives or partners
Strong organizational and multitasking skills
Ability to operate independently and in ambiguous environments
Excellent communication and interpersonal skills
High level of professionalism and discretion

Job Responsibility

Manage complex calendars and scheduling across multiple senior stakeholders
Coordinate meetings, logistics, and communications
Provide high-level administrative support to partners and team members
Assist with travel coordination where applicable
Proactively identify scheduling conflicts and efficiency opportunities
Support additional team members with lighter administrative needs
Handle day-to-day office and executive assistant responsibilities including lunch coordination and ad hoc tasks

New

Executive Assistant

Our client is a leading city based global asset manager. They are hiring an Exec...

Location

United Kingdom , London

Salary:

Not provided

Stephen Bell Associates

Expiration Date

Until further notice

Requirements

previous EA experience
advanced knowledge of MS Office
ability to prioritise and multi-task under pressure
excellent verbal and written communication skills
good initiative
conscientious
detail-orientated
well organised

Job Responsibility

provide administrative support to several senior leaders
act as ‘gatekeeper’ including complex calendar management and prioritisation
filter/prioritise calls
coordinate travel arrangements
arrange internal and external meetings
handle confidential information
assist with general office management tasks
help to organise local town halls and staff social events/parties

Fulltime

New

Executive Assistant

As an Executive Assistant on the EA Shared Services Team in our Gurgaon office, ...

Location

India , Gurugram

Salary:

Not provided

Taboola

Expiration Date

Until further notice

Requirements

3+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization
Proven experience managing complex calendars, scheduling across multiple time zones, and coordinating executive logistics
Proficiency with Google Workspace (Gmail, Calendar, Drive) and Microsoft Office
Experience handling domestic and international travel arrangements, including itineraries and accommodations
Demonstrated ability to manage confidential information with professionalism and discretion

Job Responsibility

Partner closely with senior executives to manage daily priorities, schedules, and administrative responsibilities
Coordinate complex meetings across multiple time zones and ensure seamless execution of virtual and in-person engagements
Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
Serve as a key point of contact between executives, employees, clients, and external partners
Handle confidential business matters with accuracy, professionalism, and urgency
Proactively identify and resolve scheduling, logistical, and operational challenges to maximize executive effectiveness

What we offer

30 days holiday
excellent health insurance
some flexible working
stock options

Fulltime

New

Executive Assistant

We are currently seeking a high-caliber Executive Assistant to serve as a truste...

Location

Canada , Toronto

Salary:

85000.00 - 95000.00 CAD / Year

Randstad

Expiration Date

August 22, 2026

Requirements

7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership (experience supporting multiple executives preferred)
Exceptional organizational, prioritization, and attention-to-detail skills within a fast-paced environment
Outstanding written and verbal communication skills, with proven experience preparing executive-level correspondence and reports
Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
comfort with CRMs or collaboration platforms

Job Responsibility

Provide executive-level support to the executives, operating as a trusted partner and extension of the executive office
Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts efficiently
Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives
Coordinate comprehensive travel arrangements and manage travel expense reporting with precision
Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and necessary follow-ups
Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities
Coordinate high-level meetings involving executive leadership, Board members, advisory council members, and external stakeholders
Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials
Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners, representing the executive office with diplomacy
Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up

What we offer

Competitive annual salary ranging from $85,000 to $95,000 annually
Comprehensive benefits package covering 100% of premiums for the employee and dependents, effective from day one
Hybrid work model offering a balance between in-office collaboration (Midtown Toronto) and remote work
Accessible location in Toronto, close to St. Clair subway station
15 days of paid vacation to ensure work-life balance
Opportunity to join a values-driven organization focused on integrity, excellence, and making a difference
A supportive environment that values professional growth and excellence

Fulltime

New

Executive Assistant

A dynamic and well-established company is currently seeking a Bilingual Executiv...

Location

Canada , Saint-Léonard

Salary:

75000.00 - 85000.00 CAD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Bilinguism: Perfect fluency in both French and English, both spoken and written (high-level communication with clients and business partners)
Technology: Advanced proficiency in the Microsoft Office Suite, especially Excel (complex spreadsheets, formulas) and PowerPoint
Experience: Relevant prior experience of at least 3 to 5 years as an Executive Assistant or Corporate Assistant (a major asset)

Job Responsibility

Manage complex executive calendars, screen phone calls and emails, and prioritize strategic correspondence
Prepare, review, and archive confidential documents, governance reports, contracts, and corporate presentations
Oversee invoicing management and track executive department budgets
Act as the primary point of contact and ensure seamless liaison between executives, accounting, sales, and key stakeholders
Manage relations with strategic vendors and coordinate executive expense reports
Organize, plan, and coordinate strategic meetings, board committees, and corporate events (internal and external), including drafting agendas and meeting minutes

What we offer

On-site parking
comprehensive group insurance plan

Fulltime

New

Executive Assistant

Location

United States , Plymouth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in executive support, office management, or a similar administrative role
Strong calendar management skills with the ability to coordinate meetings and shifting priorities effectively
Experience arranging travel and handling related logistics for executives or business teams
Advanced computer proficiency, including creating effective presentations and managing digital documentation
Excellent organizational skills with close attention to detail and the ability to maintain structured records
Strong interpersonal skills and the ability to work effectively with employees, leadership, and visitors at all levels
An experienced, dependable, and adaptable approach in a dynamic onsite environment

Job Responsibility

Provide direct administrative support to executive leaders, including managing schedules, preparing materials, and coordinating key meetings
Welcome visitors and serve as the first point of contact for the office, creating a welcoming and friendly experience for guests and staff
Oversee day-to-day office operations by maintaining supplies, supporting facility needs, and helping keep shared spaces organized and functional
Arrange board meetings and other executive gatherings, including logistics, documentation, and presentation preparation
Create, format, and update PowerPoint presentations, files, and other business documents with a high level of accuracy and quality
Maintain organized digital records, folders, and internal information resources so documents are easy to access and properly managed
Support company intranet administration by keeping content current and helping employees navigate internal information tools
Assist with travel coordination for executives as needed, including booking itineraries and managing related arrangements
Respond to changing priorities with a flexible, team-oriented approach and step in wherever support is needed across the office

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support the CEO in ...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years' experience with administrative support at a high level
Ability to manage emails, calendars, meetings, and multiple deadlines with a high level of accuracy
Strong written and verbal communication skills, including clear and accurate email correspondence
Proficiency with CRM platforms and Microsoft Outlook, Word, Excel, and PowerPoint
Strong organizational skills with careful attention to detail and record accuracy
Ability to work collaboratively with internal teams while managing tasks independently
Must be legally authorized to work in the United States

Job Responsibility

Coordinate calendars, appointments, and client meetings to ensure priorities are managed efficiently and follow-up commitments stay on track
Reach out to clients to arrange reviews, confirm meetings, and support ongoing communication for active opportunities and accounts
Prepare presentations, meeting documents, and supporting materials ahead of scheduled discussions to ensure all information is complete and ready to use
Enter and maintain accurate records of customer interactions, tasks, and updates within CRM and other internal tracking systems
Partner with CEO and internal colleagues to relay requests, resolve open items, and help deliver timely responses to client needs
Monitor pipelines, account activity, and outstanding items by maintaining organized tracking lists and status updates
Support weekly planning sessions by organizing upcoming priorities, scheduling needs, and action items for the team
Keep work areas, files, and essential materials well organized so information is easy to access when needed

What we offer

Medical/Dental/Vision – 100% paid for employee
Life and long-term disability
401k plan
PTO/holidays

Fulltime

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