Executive Assistant Job at Spendesk (Paris)

Executive Assistant

Spendesk

Location:
France , Paris

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Executive Assistant will support and report to the CEO. The role requires smooth coverage with significant exposure to: Investors, Board members, Strategic clients, Critical and urgent internal topics. This role is for someone who thrives at the heart of the action and enjoys creating time, clarity, and impact for highly solicited executives. The Executive Assistant will play a key, highly exposed, and cross-functional role. This is a role requiring equal excellence in executive partnership. This role comes with a high level of trust and authority to act on behalf of the executives, including pushing back on internal and external requests when needed.

Job Responsibility:

Calendar management & prioritization
Ownership of extremely dense calendars, including: investors, boards, fundraising, strategic clients
Continuous arbitration with strong critical thinking
Ability to push back on non-essential meetings rather than filling the calendar by default, and protect executive time as an absolute priority
Preparation, briefing & follow-up
Translating ad-hoc requests into: calendar blocks, reminders, concrete next actions
Post-meeting follow-ups and reminders when needed
Travel & international coordination
Organization of travel across Europe
Close coordination with international teams
Internal & external interface
Natural point of contact for executive-related topics
Interaction with: investors, boards, partners, high-stakes clients
Representing the executives with a very high level of professionalism and discretion

Requirements:

~5 years of experience minimum
Strong background supporting executives in demanding, fast-paced environments
Experience in a startup / scale-up tech environment is highly valued
Track record of successfully managing multiple high-priority workstreams simultaneously
Excellent critical thinking and judgment
Strong ability to prioritize without constant direction
Autonomous, proactive, and highly reliable
Calm under pressure and absolutely discreet
Exceptional interpersonal intelligence
Detail-oriented with strong organizational skills
Comfortable wearing multiple hats and switching contexts quickly
Strategic thinker who can also execute flawlessly on operational details
Comfortable working across multiple time zones
Fluent / bilingual English and French is mandatory
Excellent command of: Google Workspace, Slack, Notion
Fully comfortable in a digital-first, tech-driven environment
Ability to quickly adopt new tools and platforms

Nice to have:

Experience in a startup / scale-up tech environment is highly valued

What we offer:

Flexible on-site policy : 4 days per month remote (non-accumulative) and 3 full weeks remote per year (non-consecutive)
Lunch 60% funded by Spendesk (Swile Card)
Alan Premium health insurance
A Gymlib pass to let off steam after a productive day at work
Access to Moka.care for emotional and mental health wellbeing
Latest Apple equipment
Great office snacks to fuel your day

Additional Information:

Job Posted:
February 17, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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