Executive Assistant Job at Beacon Hill (Charlotte)

Executive Assistant

Beacon Hill

Location:
United States , Charlotte

Category:
Office Administration

Contract Type:
Employment contract

Salary:

80000.00 - 95000.00 USD / Year

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Job Description:

We are seeking a skilled Executive Assistant to support a group of senior leaders within a fast‑paced financial services environment. This position plays a critical role in keeping operations running smoothly across a high‑visibility team with frequent client interaction. The ideal candidate thrives in a dynamic setting, communicates warmly and professionally, and is comfortable managing multiple competing priorities at once. You'll support 2 executives (MDs, Directors, and VPs), coordinate complex scheduling, and serve as a central point of contact for both internal colleagues and external partners.

Job Responsibility:

Manage intricate calendars for several executives, proactively resolving conflicts and anticipating scheduling needs
Coordinate detailed domestic and international travel, monitor itinerary changes, and handle timely expense reports
Organize meetings, conferences, and team sessions-including space reservations, catering, materials, and A/V needs
Act as a primary liaison for your executives, preparing polished communication and maintaining strong relationships across teams
Provide guidance to junior administrative team members, share best practices, and contribute to a collaborative, solutions‑oriented environment

Requirements:

Typically 6+ years of administrative or executive support experience in a fast-paced environment
Advanced Microsoft Outlook, Excel, PowerPoint, and Word skills
Experience with calendar management, inbox oversight, and preparing/editing professional documents
Strong attention to detail, accuracy, and confidentiality
Must be authorized to work in the U.S.
Strong financial services exposure (industry familiarity is important)
Experience supporting multiple senior leaders simultaneously
Proficiency in the full Microsoft Office Suite (non‑negotiable)

Nice to have:

Warm, engaging communication style
Able to operate at a quick pace while staying organized and composed
Intellectually curious, comfortable asking questions, and eager to understand the broader business
Calm under pressure and able to navigate shifting priorities
Professional maturity and confidence
Ideal for someone with junior‑to‑mid level EA experience looking to grow

What we offer:

OT eligible
company‑issued laptop + phone provided

Additional Information:

Job Posted:
February 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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