Executive Assistant Job at Randstad (Montreal)

Job Description

You thrive on large-scale projects and want to contribute your talent to a visionary company that is redefining Quebec's energy future. Known for your exemplary rigor and organizational skills, you will play a central role within a team where initiative and collaboration are valued daily. This Executive Assistant position, located in the heart of downtown Montreal, offers you the opportunity to flourish professionally in a stimulating environment where your human values will truly resonate with your workplace. In addition to joining a solid and respected organization, you will benefit from a dynamic and accessible work environment thanks to our strategic location in downtown Montreal. This is the perfect time to propel your career to new heights by joining a passionate and committed team. Does this opportunity appeal to you? Don't wait any longer and send us your application today to begin this new chapter in your professional journey!

Job Responsibility

Providing administrative support to the General Manager of the North American business unit and the team
Managing emails and calendars
Preparing documents for meetings
Reviewing, editing, and translating documents
Travel arrangements and logistics: planning business trips and booking workspaces (in Montreal and at group offices)
Expense accounts: reconciling credit card statements and tracking travel
External relations support: follow-ups after meetings and external outreach
Collaborating with the team of administrative assistants to coordinate the activities of the Executive Committee and governance bodies
Managing purchase requests, purchase orders, and invoices in SAP

Requirements

A Diploma of Vocational Studies (DEP) in office administration or secretarial studies will be considered an asset
10 years of experience as an administrative assistant
Excellent command of spoken and written French
bilingualism required
Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook)
Knowledge of SAP will be considered an asset
Excellent command of French and very good command of spoken and written English are essential
Initiative, thoroughness, organizational and prioritization skills, and availability
Strong interpersonal and communication skills
Discretion and confidentiality
Adaptability, sound judgment, and ability to manage a workload with multiple priorities

What we offer

Competitive salary
Hybrid work schedule (2-3 days in the office)
Group insurance partially paid by the employer
Pension plan
Potential annual bonus of up to 15%

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