Executive Assistant Job at Robert Half (Roxbury)

Executive Assistant

Robert Half

Location:
United States , Roxbury

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to join a private family investment company in Roxbury, Connecticut. This is a Contract to permanent position, requiring on-site presence from Monday to Friday in a fast-paced and highly attentive environment. You will play a pivotal role in supporting the Estate Manager by managing day-to-day operations and ensuring seamless coordination of various administrative tasks.

Job Responsibility:

Manage intricate and frequently changing calendars, ensuring schedules are up-to-date and conflicts are resolved promptly
Prepare detailed expense reports using Excel, maintaining accuracy and clarity
Coordinate domestic and international travel arrangements, including itineraries and accommodations
Plan and prepare menus for events and weekly meetings, ensuring all details are accounted for
Oversee incoming and outgoing packages, ensuring timely and accurate handling
Select and purchase thoughtful gifts for donations and special occasions
Liaise with vendors for event planning and ongoing service needs, maintaining strong working relationships
Process invoices and maintain meticulous records to ensure proper documentation and accountability
Support the Estate Manager with additional administrative tasks as needed to ensure smooth operations

Requirements:

Demonstrated ability to anticipate needs and take initiative in a dynamic environment
Exceptional attention to detail and strong organizational skills
Proven dependability and professionalism in high-pressure situations
Experience in managing complex calendars and scheduling
Proficiency in creating and managing expense reports, particularly in Excel
Strong communication and interpersonal skills to work effectively with vendors and team members
Flexibility to work fully on-site, Monday through Friday, without time off during the first 60 days
Previous experience in a similar role within a private or high-paced setting is highly preferred

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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