Executive Assistant

• Provide high-level administrative support to the VP Data & AI and 1-2 other leaders within the technology org
• Own complex scheduling and calendar management across time zones
• Manage presentation prep and document formatting
• Handle expense reports, invoice processing, and Airbase submissions
• Coordinate domestic and international travel
• Support event and briefing logistics for high-visibility external and internal engagements
• Maintain and update project management trackers
• Partner with internal teams to gather resources, prepare materials, and drive follow-through on deliverables
• Anticipate roadblocks, surface proactive solutions, and keep workstreams aligned across stakeholders
• Serve as a trusted partner and liaison between leaders, their teams, and cross-functional collaborators
• Help cascade updates, priorities, and outcomes to the broader team
• Draft clear, professional internal communications, memos, and detailed meeting recaps
• Develop and optimize workflows by creating standard operating procedures (SOPs) and implementing process improvements

• 5+ years of experience supporting senior executives, preferably within a fast-paced, global technology environment
• Minimum B.A.
• Strong ability to execute multifaceted projects with minimal supervision
• Superb organizational skills and attention to detail
• Strong analytical skills with a strategic mindset to anticipate opportunities and challenges and propose solutions
• Ability to juggle multiple priorities, work under pressure, and meet tight deadlines
• Highly proficient in PowerPoint, Excel, and Google’s suite of tools
• High level of professionalism and ability to handle sensitive information with complete discretion
• Proficiency in Google Workspace, Slack, and project management tools like ClickUp/Asana
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels

Experience supporting a data team function at a software company

• Equity
• Comprehensive healthcare benefits
• Dental
• Vision
• Life insurance
• 401(k) saving program
• Financial assistance for hybrid work
• Financial assistance for family planning
• Generous parental leave
• Flexible time-off policies
• Mental health and wellness resources
• Learning, development, and recognition programs