Executive Assistant Job at Randstad (Sydney)

Executive Assistant

Are you an experienced Executive Assistant looking for a stimulating new challen...

Location

Canada , Saint-Léonard

Salary:

75000.00 - 85000.00 CAD / Year

Randstad

Expiration Date

July 20, 2026

Requirements

Minimum of 10 years of experience in an Executive Assistant role or similar
Excellent writing and communication skills in both French and English
College or university degree in business administration or a related field
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to manage stress and multiple priorities
Previous experience in the industrial sector (an asset)

Job Responsibility

Manage complex executive calendars and coordinate strategic meetings
Act as the primary point of contact between executive management and external partners
Prepare and proofread documents, reports, and presentations in both French and English
Organize business travel and related transportation logistics
Monitor administrative files and ongoing special projects
Collaborate closely with other business administration departments
Ensure deadlines are met and strictly maintain the confidentiality of sensitive information

What we offer

Competitive salary between $75,000 and $85,000, depending on experience
Comprehensive group insurance program
Employer RRSP contribution to secure your financial future
Free on-site parking available in Montreal
Stable work environment within a renowned industrial SME

Fulltime

Executive Assistant

Are you a highly sophisticated, proactive Executive Assistant who thrives on kee...

Location

Australia , Box Hill

Salary:

75.00 AUD / Hour

Randstad

Expiration Date

June 27, 2026

Requirements

Tertiary qualification in Business Administration (or a related discipline) and/or equivalent combination of substantial experience supporting a senior corporate leader or executive
Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures
Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure
Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports
Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality
Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives
Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality
Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions

Job Responsibility

Lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives
Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews
Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers
Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources
Ensure business processes comply with quality frameworks, timelines, and organizational policies
Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism
Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility

What we offer

plus super

Executive Assistant

Robert Half Talent Solutions is representing a local organization that is are lo...

Location

United States , Allentown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience providing direct support to senior executives, leadership teams, or comparable business functions
Strong organizational skills with the ability to manage shifting deadlines, multiple assignments, and competing priorities
Clear written and verbal communication skills suited for interaction with executives, employees, and external partners
Demonstrated ability to handle confidential matters with discretion, professionalism, and emotional maturity
Proficiency with Microsoft Office applications such as Outlook, Excel, PowerPoint, and Word
experience with Google Workspace is also valued
Familiarity with benefits administration, including exposure to benefits coordination, leave of absence support, COBRA administration, or compensation and benefits activities
Ability to adjust quickly in a fast-paced setting, solve problems independently, and maintain a high level of accuracy
Previous experience in a small or mid-sized business environment is preferred

Job Responsibility

Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared
Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication
Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps
Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment
Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently
Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives
Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details
Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays
Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Executive Assistant

Are you an experienced administrative detail oriented who thrives in a fast-pace...

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting executive leadership preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite and digital collaboration tools
Ability to multitask, prioritize, and adapt in a rapidly changing environment
Experience with process improvements and technology platforms is a plus
Discretion and professionalism in handling sensitive information

Job Responsibility

Manage calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and proofread correspondence, presentations, and reports
Serve as a point of contact between executives, staff, and external partners
Support workflow automation initiatives across teams
Organize and maintain confidential files and records
Assist with event planning and logistics for internal and external meetings
Anticipate needs and perform special projects as assigned

What we offer

Competitive compensation and benefits
Career growth and advancement opportunities
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support l...

Location

United States , McCammon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an Executive Assistant, Administrative Assistant, or similar support role
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent attention to detail and follow-through
Comfortable coordinating logistics, schedules, and event-related materials
Strong written and verbal communication skills
Ability to work effectively across teams and with leadership
Proficiency with standard office software and calendar management tools
Experience supporting events, conferences, or trade shows is preferred

Job Responsibility

Coordinate executive travel arrangements, including transportation, lodging, and detailed itinerary management aligned with business priorities
Assist with the planning and preparation of trade shows, conferences, and industry events, including recurring monthly event-related activities
Create, organize, and track event collateral such as brochures, handouts, and promotional materials, while coordinating feedback, approvals, and production timelines
Research and summarize important conference details, including attendee demographics, event agendas, and strategic relevance
Provide on-site event support as needed, including helping ensure booth readiness and preparing clear overviews of company products and services for attendees
Manage calendars and coordinate meetings, appointments, and other scheduling needs for leadership and related business activities
Provide limited scheduling support for a small trucking operation during designated coverage periods
Handle administrative follow-up, maintain organized documentation, and support special projects to help keep daily operations running smoothly

Parttime

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in executive or administrative support, preferably within higher education or another complex organization.
Demonstrated ability to manage calendars, scheduling, and meeting coordination for senior leaders in a fast-paced setting.
Strong written and verbal communication skills, including experience drafting correspondence and preparing clear, well-structured documents.
Proficiency with Microsoft Office and Microsoft 365, including Word, Outlook, Excel, and PowerPoint.
Experience taking meeting minutes and maintaining accurate records, files, and documentation.
Proven ability to handle confidential information with discretion and sound judgment.
Strong organizational and analytical skills with the ability to manage multiple priorities and respond effectively to changing needs.

Job Responsibility

Manage complex calendars, coordinate appointments, and organize meetings for executive leadership while balancing shifting priorities and urgent requests.
Serve as a central liaison between senior leaders and administrators, faculty, staff, students, and external partners to ensure clear communication and timely follow-up.
Handle confidential inquiries, concerns, and escalated issues by assessing the situation, identifying next steps, and routing matters appropriately.
Prepare, edit, and distribute clear correspondence, reports, presentations, announcements, and other executive-facing materials for a range of audiences.
Track campus activities, deadlines, and pending decisions to anticipate needs, support leadership initiatives, and help maintain continuity across the office.
Support senior leadership with administrative and operational tasks related to policy interpretation, compliance matters, travel, procurement, and other institutional processes.
Record meeting notes, maintain organized documentation, and manage sensitive files with a high degree of discretion and accuracy.
Collaborate with leadership team members and their teams on priority projects, providing updates on critical issues and helping advance confidential or time-sensitive matters.

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Executive Assistant

Our client is looking for an experienced Executive Assistant to provide dedicate...

Location

United States , New Braunfels

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience supporting senior-level executives, ideally within a multi-company, entrepreneurial, or rapidly expanding organization
Demonstrated ability to manage shifting priorities independently while maintaining accuracy and close attention to detail
Strong written and verbal communication skills with the confidence to interact professionally with executives, clients, and outside partners
Proficiency with Microsoft Office and/or Google Workspace
familiarity with project coordination tools is an advantage
Advanced organizational, time-management, and problem-solving capabilities
Proven ability to handle sensitive and confidential information with discretion and integrity
A proactive approach, with the judgment to anticipate needs and respond with urgency when priorities change

Job Responsibility

Oversee a dynamic executive calendar, arranging meetings, resolving scheduling conflicts, and aligning commitments across multiple lines of business
Facilitate meeting preparation by assembling agendas, documenting follow-up items, and helping drive completion of next steps with internal and external partners
Coordinate domestic and international travel plans, including itineraries, logistics, and expense documentation, while minimizing disruptions to the executive's schedule
Partner with leaders across various business units to support priority initiatives and keep cross-functional efforts moving forward effectively
Develop high-quality presentations, reports, and briefing documents for leadership meetings, board discussions, and stakeholder updates
Handle confidential business information with a high degree of tact, maturity, and sound judgment
Assist with research, special assignments, and operational projects that support executive and organizational goals
Maintain accurate records, organized digital files, and essential documentation related to executive activity and business operations
Recommend and implement practical improvements that strengthen communication, coordination, and administrative efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support s...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4-7 years of executive-level administrative support experience
Experience supporting C-level or senior leadership preferred
Microsoft Office Suite: advanced proficiency (required)
Calendar Tools: Outlook, Google Calendar (required)
Collaboration Tools: Slack, Microsoft Teams (preferred)
Experience with expense management tools (e.g., Concur) (preferred)
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of professionalism and discretion
Ability to anticipate needs and problem-solve proactively

Job Responsibility

Manage complex calendars, scheduling meetings, travel, and priorities for executives
Coordinate internal and external communications on behalf of leadership
Prepare reports, presentations, and executive-level documentation
Organize meetings, including agendas, materials, and follow-ups
Handle confidential information with a high level of discretion
Support project coordination and track deadlines
Assist with event planning, offsites, and executive meetings
Screen and prioritize incoming communications

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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