Executive Assistant Job at Robert Half (Manhattan Beach)

New

Executive Assistant

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an administrative or executive support role
Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and professionalism
Excellent verbal and written communication skills with the ability to interact effectively across teams and seniority levels
Demonstrated discretion in handling confidential, sensitive, and non-public information
Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, along with the ability to learn internal systems quickly
Highly organized, self-directed, and effective at managing time in a dynamic work environment
Willingness to adjust schedules as needed, including supporting urgent requests outside standard business hours or on weekends

Job Responsibility

Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules
Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing
Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution
Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details
Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time
Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment
Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We're partnering with our client, a prominent media company, to find a talented ...

Location

United States , New York

Salary:

40.00 - 43.00 USD / Hour

Onward Search

Expiration Date

Until further notice

Requirements

At least 5 years of administrative experience supporting executive-level staff
College degree required
Proven experience managing international travel and complex calendars
Proficiency with Google suite and quick learner of internal systems
Excellent communication skills, emotional intelligence, judgment, and confidentiality

Job Responsibility

Manage and prioritize the executive's calendar, including scheduling appointments and avoiding conflicts
Prepare and organize materials for meetings, ensuring all relevant information is ready in advance
Coordinate logistics for meetings, events, and team activities, including securing venues and arranging catering
Make domestic and international travel arrangements with detailed itineraries
Handle confidential information, process expenses, and support office tasks such as report creation and supply reordering

What we offer

Medical, Dental, and Vision Insurance
Life Insurance
401(k) Program
Commuter Benefit
eLearning and Ongoing Training
Education Reimbursement

Fulltime

New

Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to provide...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant or comparable administrative support role
Bilingual proficiency in Mandarin and English with strong written and verbal communication skills
High school diploma or equivalent required
a bachelor's degree in Business Administration, Economics, Finance, or a related field is preferred
Advanced skills in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
Solid understanding of office operations, administrative practices, and executive-level support responsibilities
Proven ability to manage time effectively, balance multiple priorities, and meet deadlines in a fast-paced environment
Strong attention to detail, sound judgment, and problem-solving skills when handling sensitive or complex matters
Detail-oriented, adaptable, and self-directed approach with the ability to maintain confidentiality at all times

Job Responsibility

Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs
Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook
Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy
Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making
Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time
Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner
Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve

What we offer

Medical
vision
dental
life and disability insurance
Company 401(k) plan

Fulltime

New

Executive Assistant

Location

United States , Thousand Oaks

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an executive assistant or closely related administrative support role
Demonstrated ability to manage calendars with a high degree of accuracy and discretion
Experience booking and coordinating business travel arrangements for executives or senior leaders
Strong organizational skills with the ability to manage multiple priorities at the same time
Clear written and verbal communication skills for working with internal and external stakeholders
Proficiency with standard office productivity tools used for scheduling, communication, and document preparation
Ability to maintain confidentiality and exercise sound judgment in a detail-focused setting

Job Responsibility

Calendar management and executive support
Create pitch decks, presentations, and sponsorship materials
Assist with event planning and sponsorship outreach
Support social media content creation
General project coordination and administrative support

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Parttime

New

Executive Assistant

Supports the General Manager and his/her team by completing administrative respo...

Location

Japan , Nikko

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the administrative assistance, clerical services, or related professional area
2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
no work experience required

Job Responsibility

Supports the General Manager and his/her team by completing administrative responsibilities
Organizing, composing and distributing correspondence to both employees and guests
Initial response and follow up to inquiries
Collecting and tracking problem resolution information
Assists managers in preparation of various reports and presentations
Assists with the design and preparation of statistical reports
Attends, transcribes and distributes minutes
Makes new files, maintains existing files
Maintains giveaway/donation files and assists in making reservations
Provides administrative support to manager/s and department

Fulltime

New

Executive Assistant

Executive Assistant for Pharma Services & Global Markets - San Juan Capistrano, ...

Location

United States , San Juan Capistrano

Salary:

29.90 - 44.86 USD / Hour

Quest Diagnostics

Expiration Date

Until further notice

Requirements

Five (5) to eight (8) years of relevant administrative experience
Proper telephone etiquette to handle inquiries
Knowledge of operating office equipment
Excellent interpersonal and communication skills (oral and written)
Intermediate to advanced computer skills (Word, Excel, PowerPoint)
Ability to multi-task and work in a fast-paced environment
Strong organizational skills
Ability to analyze and solve problems
Ability to maintain professional and tactful manner in stressful situations
Exhibit comfortable interaction with employees at all levels of the organization

Job Responsibility

Ensure that administrative tasks are done in an effective and efficient manner
Screen and prioritize communications and opportunities from external and internal sources
Schedule meetings, appointments and maintain calendars
Arrange and prepare materials for staff and other meetings
Take notes and minutes in meetings
Prepare communications and documents, such as memos, emails, invoices and other correspondence
Assist leader with assigned projects
Create and run reports
Research and book travel arrangements
Complete expense reports

What we offer

Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
Best-in-class well-being programs
Annual, no-cost health assessment program Blueprint for Wellness
healthyMINDS mental health program
Vacation and Health/Flex Time
6 Holidays plus 1 MyDay off
FinFit financial coaching and services
401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
Employee stock purchase plan
Life and disability insurance, plus buy-up option

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or Bachelor's degree
at least 3 years of related administrative support experience preferred
previous experience supporting senior leadership, with nonprofit exposure preferred
strong ability to manage complex calendars, coordinate travel, and oversee multiple tasks with changing deadlines
excellent interpersonal skills and a detail-oriented communication style
advanced proficiency with Microsoft Office applications and confidence working with databases and reporting tools
demonstrated strength in organization, follow-up, independent problem-solving, and attention to detail
high level of written communication ability, including proofreading, grammar, and document preparation
ability to remain flexible, exercise sound judgment, and perform effectively in a fast-paced environment

Job Responsibility

Coordinate the Executive Director’s schedule by arranging meetings, resolving calendar conflicts, sending reminders, and tracking next steps after appointments and discussions
Build reliable administrative processes that keep projects moving forward, including monitoring deadlines, checking status updates, and following up on open items across departments
Prepare reports, dashboards, presentation materials, and business documents that support leadership meetings, donor conversations, and board activities
Welcome visitors and donors meeting with the Executive Director, while also organizing meeting logistics such as room setup, refreshments, and lunch arrangements
Support recurring staff and board meetings by managing schedules, developing agendas, documenting discussion notes, distributing materials, and maintaining official records
Handle travel coordination and related administrative details for the Executive Director and staff, including reservations, registrations, receipt tracking, and reimbursement documentation
Assist with donor relations and development efforts by recording interactions in the donor database, coordinating personalized acknowledgements, and helping with fundraising events and campaign materials
Provide grant and contract administration support by scheduling review meetings, tracking deadlines, gathering required documents, securing signatures, and filing completed agreements
Maintain organized electronic and physical records, update training logs and timesheets, and help improve shared folder structure for better efficiency and accessibility
Review written materials for accuracy, formatting, and grammar before distribution to internal and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

New

Executive Assistant

We are partnering with a respected higher education organization in Pittsburgh t...

Location

United States , Pittsburgh

Salary:

30.00 - 33.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred or equivalent professional experience
5+ years of executive-level administrative support experience
Exceptional written and verbal communication skills
Strong calendar management, scheduling, and coordination experience
Experience supporting senior executives, c-suite leaders, or boards preferred
Advanced Microsoft Office skills, including PowerPoint
Proven ability to manage multiple priorities and meet deadlines
Strong attention to detail, professionalism, and problem-solving abilities
Ability to work independently, take ownership of tasks, and exercise sound judgment
Experience in higher education or a complex organizational environment is a plus

Job Responsibility

Provide high-level administrative support to senior leadership
Manage complex calendars, scheduling, and meeting coordination
Arrange travel and oversee logistics for executive events and meetings
Draft, edit, and proofread professional correspondence, reports, presentations, and memos
Prepare meeting materials, presentations, and executive briefing documents
Support board and committee activities, including meeting preparation and follow-up
Serve as a liaison between executive leadership and internal/external stakeholders
Coordinate special projects, events, and organizational initiatives
Maintain confidential records and handle sensitive information with discretion
Assist with office operations, reporting, and administrative processes as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

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