Executive Assistant Job at Robert Half (San Francisco)

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience providing direct support to senior executives in a fast-paced environment
Background in finance, private equity, asset management, or another transaction-focused industry is strongly preferred
Demonstrated experience coordinating contract administration, document tracking, or deal-related support activities
Strong organizational skills with the ability to manage multiple deadlines, changing priorities, and confidential information effectively
Excellent written and verbal communication skills with a clear and effective approach
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams
Bachelor’s degree in Business Administration, Finance, or a related field is preferred
Familiarity with expense management tools, document control systems, and contract-related processes is a plus

Job Responsibility

Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives
Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place
Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time
Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence
Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements
Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness
Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders
Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters
Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan for contract/temporary professionals

Fulltime

Executive Assistant

Robert Half is partnering with a prestigious and growing wealth management firm ...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in executive support, administrative support, office operations, or related roles
financial services or professional services experience strongly preferred
Exceptional organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills with a polished and professional demeanor
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience with Salesforce or other CRM systems preferred
Strong attention to detail, accuracy, and follow-through
Ability to exercise sound judgment and maintain strict confidentiality
Strong problem-solving skills and a proactive, solutions-oriented mindset
Exceptional interpersonal skills and a strong client service orientation

Job Responsibility

Manage complex, high-volume calendars for the Managing Partner and senior advisors, prioritizing competing demands and optimizing scheduling efficiency
Coordinate meetings, conference calls, and events across internal teams, clients, and external stakeholders
Oversee inbox management, including prioritizing correspondence, drafting communications, and directing inquiries appropriately
Serve as a primary liaison for high-net-worth and ultra-high-net-worth clients, delivering a white-glove client service experience
Support business development initiatives by preparing client presentations, pitch materials, and tracking sales pipeline activity
Maintain CRM systems, including Salesforce, ensuring accurate client records, pipeline tracking, and timely follow-ups
Facilitate client onboarding, including preparation of account documentation and coordination with custodians and internal teams
Coordinate client meetings, firm events, and marketing initiatives, ensuring seamless execution and high-quality client experiences
Prepare meeting agendas, reports, presentations, and supporting materials for leadership and client interactions
Manage domestic and international travel logistics, including flights, accommodations, itineraries, transportation, and expense reporting

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are seeking a highly polished, resourceful, and proactive Executive Assistant...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
3+ years of executive support or senior administrative experience preferred
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Exceptional organizational, communication, and time-management skills
Ability to multitask, prioritize effectively, and remain calm under pressure
High degree of professionalism, discretion, and sound judgment

Job Responsibility

Manage complex calendars, appointments, and travel arrangements for senior executives
Coordinate internal and external meetings, including agendas, materials, and follow-up
Prepare reports, presentations, correspondence, and other executive-level documents
Serve as a liaison between executives, clients, and internal teams
Screen calls, emails, and requests, prioritizing matters with discretion and urgency
Handle confidential and sensitive information with a high level of professionalism
Track action items, deadlines, and key deliverables for executive leadership
Support special projects, event planning, and cross-functional initiatives
Help streamline administrative processes and improve executive workflow efficiency

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , Santa Clara

Salary:

146640.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders
Proven experience of executive administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor's Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Executive Assistant

The Executive assistant serves as a strategic partner to the executive office te...

Location

United States , Anaheim

Salary:

22.00 - 25.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

2–4 years of executive assistant experience
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Strong organizational and time management abilities
Ability to handle sensitive information with confidentiality
Comfortable working independently and taking initiative
High school diploma required
Willingness and ability to work variable shifts including mornings, days, nights, weekends and holidays
Experience supporting managers or department leads preferred
associate or bachelor’s degree preferred but not mandatory

Job Responsibility

Serves as first point of contact for all matters related to the GM and AGM and includes all administrative tasks as assigned
Assists with corresponding with executive management and city client
Creates meeting agendas, appointments, event calendar coordination and miscellaneous reports to management and city management
Assists in Momentous administrative duties such as
invoicing, data entry of event master, data entry of menu items and other duties related to the sales software program
Manages vender insurance and contracts alongside GM
Updates Show Sales Reports post events
Weekly sales reports to the facility/city finance
Regional calendar and travel responsibilities, including flights/BTA, hotel coordination and travel expenses, including GM expenses
Ordering and managing office supplies, Exec kitchen supplies and upkeep of all Exec kitchen and office areas

What we offer

medical
dental
vision
work/life resources
retirement savings plans like 401(k)
paid days off such as parental leave and disability coverage

Executive Assistant

Location

India , Bengaluru

Salary:

Not provided

Randstad

Expiration Date

August 01, 2026

Requirements

7 years of experience

Job Responsibility

Calendar & Meeting Management: Manage complex, ever-changing calendar
schedule and prioritize meetings, reviews, and engagements across time zones
Coordinate with internal and external stakeholders for meeting logistics, agendas, and follow-ups
Proactively flag scheduling conflicts and recommend solutions
Travel Management: Plan, coordinate, and manage end-to-end domestic and international travel itineraries
Handle visa processing, hotel bookings, transport, and agenda coordination for trips
Prepare travel briefs with meeting details, background notes, and key contacts
Communication & Coordination: Act as the point of contact between the President and internal/external stakeholders
Draft and manage emails, presentations, and reports as required
Maintain confidentiality and handle sensitive information with discretion

Executive Assistant

Job details for Executive Assistant in Pune, Maharashtra. Key Responsibilities i...

Location

India , Pune

Salary:

Not provided

Randstad

Expiration Date

August 02, 2026

Requirements

10 years of experience

Job Responsibility

Calendar & Schedule Management
Travel & Logistics Management
Meeting Coordination & Documentation
Event & Engagement Management
Stakeholder & Communication Management
Administrative & Operational Support
Office Coordination & Process Improvement

Fulltime

Executive Assistant

A leading global advisory firm is seeking an Executive Assistant to support seve...

Location

United States , San Francisco

Salary:

100000.00 - 125000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 5+ years of experience supporting senior leaders with a strong performance record
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High comfort level with technology, including emerging tools and AI
Proven ability to manage demanding calendars and complex travel
Experience handling confidential information with discretion
Strong attention to detail and ability to manage multiple priorities under tight deadlines
Team-oriented mindset with the ability to collaborate across groups
Resourceful, organized, and proactive self-starter with excellent problem-solving skills
Outstanding written and verbal communication abilities
Ability to follow established processes and governance requirements

Job Responsibility

Manage a high volume of meeting requests, including frequent last-minute calendar adjustments
Respond promptly to a large volume of emails and internal requests
Coordinate domestic and international travel, including air, hotel, and ground transportation
Prepare conference rooms for onsite client meetings, including A/V setup, guest reception, and catering
Plan team events, client dinners, holiday gatherings, and other internal/external functions
Support event logistics for major industry conferences, including the annual healthcare conference
Prepare and submit monthly expense reports using the firm's expense management system
Provide backup coverage for other Assistants during absences
Attend strategic meetings, take notes, and translate key insights into executive-ready presentation materials
Support recruiting coordination, including scheduling interviews and communicating with candidates

Fulltime

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