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Executive Assistant

Robert Half

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Responsibility:

Manage a wide range of day-to-day administrative activities that enable senior leaders to operate efficiently and stay focused on strategic priorities
Prepare reports, presentations, correspondence, and other business documents while contributing to special projects as needed
Coordinate logistics for executive meetings and events, including scheduling, agenda preparation, meeting materials, and accurate documentation of discussions and action items
Support Board of Directors operations by organizing board and committee meetings, assembling and distributing materials, documenting minutes, and helping maintain alignment with governance requirements and bylaws
Monitor calendars, upcoming deadlines, and leadership commitments to proactively identify needs and ensure executives are well prepared for meetings, conferences, and external engagements
Partner with internal stakeholders to organize Executive Management Team meetings and maintain smooth communication around schedules, priorities, and follow-up items
Arrange domestic and/or business travel plans, including itineraries, bookings, and related coordination to support leadership travel needs
Serve as a dependable point of contact across the organization, helping facilitate communication between leadership, board members, and other key partners

Requirements:

Demonstrated experience supporting executives in an administrative or executive assistant capacity
Strong calendar management skills with the ability to handle shifting priorities and multiple deadlines
Proven ability to coordinate travel arrangements and manage detailed itineraries with accuracy
Experience organizing executive-level meetings and preparing detailed agendas, presentation materials, and meeting notes
Proficiency with Microsoft Office, including advanced capability in Microsoft PowerPoint and strong working knowledge of standard business applications
Excellent written and verbal communication skills, with a high level of discretion
Ability to work independently, anticipate needs, and maintain strong attention to detail in a fast-paced environment

Additional Information:

Job Posted:
May 20, 2026

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