Executive Assistant

• Serve as primary administrative support to the Board of Directors: schedule board meetings (in person/hybrid/virtual), prepare agendas, coordinate logistics (venue/tech/refreshments), take minutes, distribute materials, follow up on action items
• Manage calendars for board members and senior leadership: coordinate internal external meetings, ensure timely communication of board related events
• Prepare and maintain board documentation: board book compilation, board member contact lists, onboarding/offboarding board members, orientation materials
• Facilitate communication between the board, executive leadership, committees, and staff: track key deliverables, send reminders, monitor follow through
• Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects as needed
• Maintain and update the organization’s governance calendar: key deadlines (filings, renewals, board terms), committee meetings, strategic planning sessions
• Assist with preparing reports and presentations for board review: gather data, collaborate with staff, format documents for clarity and impact
• Organize committee logistics for board committees (if applicable): scheduling, tracking membership, preparing materials
• Support general administrative tasks: filing, document management (electronic and paper), expense tracking (board related), communications outreach for board/stakeholder relations

• Prior experience supporting a Board of Directors (non profit preferred) in an Executive Assistant, Governance Coordinator, or similar role
• Excellent organizational, time management, and multitasking skills—able to handle competing priorities with minimal supervision
• High level of professionalism, discretion and confidentiality—comfortable handling sensitive board and executive level matters
• Strong written and verbal communication skills
• ability to draft agendas, minutes, reports, and member communications
• Proficiency with standard office/meeting tools (e.g., Microsoft Office suite: Word, Excel, PowerPoint
• virtual meeting platforms Zoom/Teams
• shared drives)
• Comfortable working in a fast paced, mission driven nonprofit environment with diverse stakeholders
• Commitment to equity, social justice, and the mission of SCOPE LA
• Bilingual Spanish/English a plus (given the organization's community context)
• Flexible availability to cover some board events outside standard hours (evenings, early mornings) as required

Bilingual Spanish/English

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan