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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, San Francisco · Job Posted March 13, 2026
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Job Description

We are looking for a skilled Executive Assistant to join a dynamic non-profit organization in San Francisco, California. In this Contract to permanent position, you will play a key role in supporting organizational leadership by managing administrative tasks, coordinating logistics, and ensuring seamless communication across teams. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about contributing to meaningful causes.

Job Responsibility

  • Perform a variety of administrative tasks to support organizational leadership, including scheduling, document preparation, and communication management
  • Collaborate on special projects by designing and producing detailed reports, presentations, and other complex documents
  • Serve as the primary liaison to the leadership team, ensuring smooth logistics for meetings, events, and conferences
  • Coordinate Board of Directors meetings by organizing schedules, preparing agendas, compiling materials, and recording minutes in compliance with bylaws
  • Manage relationships with internal teams and external stakeholders, ensuring that leadership is well-informed of upcoming deadlines and priorities
  • Anticipate leadership needs for events and meetings by preparing necessary materials and handling logistics in advance
  • Facilitate Executive Management Team meetings by arranging schedules and collaborating with team members to ensure seamless execution
  • Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries
  • Maintain effective calendar management by scheduling appointments and resolving conflicts
  • Utilize Microsoft Office tools, including PowerPoint, to create high-quality materials for presentations and meetings

Requirements

  • Proven experience in executive-level administrative support within a detail-oriented setting
  • Strong proficiency in calendar management and scheduling across multiple stakeholders
  • Expertise in coordinating travel arrangements, including booking and itinerary planning
  • Advanced skills in Microsoft Office Suite, with emphasis on PowerPoint for creating presentations
  • Ability to manage executive meetings, including preparation of agendas and recording minutes
  • Exceptional organizational and communication skills to act as a liaison between leadership and teams
  • Demonstrated ability to anticipate needs and proactively address challenges
  • Experience working with boards or committees, adhering to compliance and bylaws

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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