CrawlJobs Logo
Airwallex Logo Airwallex · Office Administration

Executive Assistant

Singapore · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

Reporting to the Chief of Staff, Revenue, the Executive Assistant will play a critical role in supporting the CRO and executive leadership, ensuring a smooth operation of our commercial initiatives and contributing to the overall success of Airwallex. This position offers a unique opportunity to work closely with our CRO, gain insights into high-level strategic planning and be a part of a fast-paced, innovative environment.

Job Responsibility

  • Provide comprehensive and anticipatory support to the CRO, including proactive calendar management, travel arrangements, invoices/expense management for the Revenue Org, and seamless meeting coordination
  • Organize and prepare for meetings/events/speaking opportunities, including drafting agendas, compiling relevant documents, and taking minutes (as required). Ensure follow-up on action items
  • Support the CRO with various business and personal projects, tracking progress with meticulous attention to detail and ensuring timely completion of deliverables
  • Assist in preparing correspondences, reports, and presentations, ensuring polish, accuracy, and professionalism in all outputs
  • Handle all incoming and outgoing communications - including emails, messages and calls, prioritizing with sound judgment and service orientation
  • Coordinate and manage logistics for both professional and personal matters, such as internal/external events (team meetings, conferences, client events, speaking opportunities), personal appointments, and travel arrangements
  • Handle sensitive information with the highest level of discretion and confidentiality
  • Undertake special assignments and ad-hoc tasks as needed to support both the CRO’s professional and personal needs, navigating shifting priorities with flexibility and composure

Requirements

  • 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role, preferably in a demanding, fast-paced and high-performance environment
  • Resilient, proactive problem-solver with a can-do attitude and strong initiative
  • Strong organizational and multitasking skills, with proven ability to manage multiple priorities seamlessly
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Business tools and familiarity with project management tools
  • Meticulous attention to detail and ability to deliver under tight deadlines
  • High level of discretion and integrity in handling confidential information
  • Ability to work independently and as part of a team
  • Bachelor's degree

Nice to have

  • Bachelor’s degree in the following areas of study are preferred: Accountancy, Business Administration, Management
  • Experience in the fintech or technology sector
Airwallex - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...
Location
Location
United States , Santa Clara
Salary
Salary:
146640.00 USD / Year
amd.com Logo
AMD
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Direct work experience supporting executive-level leaders
  • Proven experience of executive administrative support at a senior level
  • Strong organizational and communication skills
  • ability to work independently as well as part of a team
  • Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
  • Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
  • Strong multi-tasking skills
  • Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
  • Bachelor's Degree or equivalent level of experience
Job Responsibility
Job Responsibility
  • Own the executive calendar
  • Prioritize appointments as necessary
  • Coordinate major offsite meetings and executive travel
  • Arrange domestic and international travel schedule and reservations
  • Prepare expense reports and ensure submission in a timely fashion
  • Interface with members of the management team, customers, and other executive visitors
  • Redirect inquiries and problems to staff members for response and resolution as necessary
  • Review and answer mail and inquiries and determine if executive action is required
  • Exercise judgment and initiative with high degree of flexibility
  • Set up and maintain propriety files and record retention schedules
  • Fulltime
Read More
Arrow Right

Executive Assistant

The Executive assistant serves as a strategic partner to the executive office te...
Location
Location
United States , Anaheim
Salary
Salary:
22.00 - 25.00 USD / Hour
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–4 years of executive assistant experience
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Ability to handle sensitive information with confidentiality
  • Comfortable working independently and taking initiative
  • High school diploma required
  • Willingness and ability to work variable shifts including mornings, days, nights, weekends and holidays
  • Experience supporting managers or department leads preferred
  • associate or bachelor’s degree preferred but not mandatory
Job Responsibility
Job Responsibility
  • Serves as first point of contact for all matters related to the GM and AGM and includes all administrative tasks as assigned
  • Assists with corresponding with executive management and city client
  • Creates meeting agendas, appointments, event calendar coordination and miscellaneous reports to management and city management
  • Assists in Momentous administrative duties such as
  • invoicing, data entry of event master, data entry of menu items and other duties related to the sales software program
  • Manages vender insurance and contracts alongside GM
  • Updates Show Sales Reports post events
  • Weekly sales reports to the facility/city finance
  • Regional calendar and travel responsibilities, including flights/BTA, hotel coordination and travel expenses, including GM expenses
  • Ordering and managing office supplies, Exec kitchen supplies and upkeep of all Exec kitchen and office areas
What we offer
What we offer
  • medical
  • dental
  • vision
  • work/life resources
  • retirement savings plans like 401(k)
  • paid days off such as parental leave and disability coverage
Read More
Arrow Right

Executive Assistant

Location
Location
India , Bengaluru
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 01, 2026
Flip Icon
Requirements
Requirements
  • 7 years of experience
Job Responsibility
Job Responsibility
  • Calendar & Meeting Management: Manage complex, ever-changing calendar
  • schedule and prioritize meetings, reviews, and engagements across time zones
  • Coordinate with internal and external stakeholders for meeting logistics, agendas, and follow-ups
  • Proactively flag scheduling conflicts and recommend solutions
  • Travel Management: Plan, coordinate, and manage end-to-end domestic and international travel itineraries
  • Handle visa processing, hotel bookings, transport, and agenda coordination for trips
  • Prepare travel briefs with meeting details, background notes, and key contacts
  • Communication & Coordination: Act as the point of contact between the President and internal/external stakeholders
  • Draft and manage emails, presentations, and reports as required
  • Maintain confidentiality and handle sensitive information with discretion
Read More
Arrow Right

Executive Assistant

Job details for Executive Assistant in Pune, Maharashtra. Key Responsibilities i...
Location
Location
India , Pune
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 02, 2026
Flip Icon
Requirements
Requirements
  • 10 years of experience
Job Responsibility
Job Responsibility
  • Calendar & Schedule Management
  • Travel & Logistics Management
  • Meeting Coordination & Documentation
  • Event & Engagement Management
  • Stakeholder & Communication Management
  • Administrative & Operational Support
  • Office Coordination & Process Improvement
  • Fulltime
Read More
Arrow Right

Executive Assistant

A leading global advisory firm is seeking an Executive Assistant to support seve...
Location
Location
United States , San Francisco
Salary
Salary:
100000.00 - 125000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5+ years of experience supporting senior leaders with a strong performance record
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • High comfort level with technology, including emerging tools and AI
  • Proven ability to manage demanding calendars and complex travel
  • Experience handling confidential information with discretion
  • Strong attention to detail and ability to manage multiple priorities under tight deadlines
  • Team-oriented mindset with the ability to collaborate across groups
  • Resourceful, organized, and proactive self-starter with excellent problem-solving skills
  • Outstanding written and verbal communication abilities
  • Ability to follow established processes and governance requirements
Job Responsibility
Job Responsibility
  • Manage a high volume of meeting requests, including frequent last-minute calendar adjustments
  • Respond promptly to a large volume of emails and internal requests
  • Coordinate domestic and international travel, including air, hotel, and ground transportation
  • Prepare conference rooms for onsite client meetings, including A/V setup, guest reception, and catering
  • Plan team events, client dinners, holiday gatherings, and other internal/external functions
  • Support event logistics for major industry conferences, including the annual healthcare conference
  • Prepare and submit monthly expense reports using the firm's expense management system
  • Provide backup coverage for other Assistants during absences
  • Attend strategic meetings, take notes, and translate key insights into executive-ready presentation materials
  • Support recruiting coordination, including scheduling interviews and communicating with candidates
  • Fulltime
Read More
Arrow Right

Executive Assistant

The Executive Assistant will provide comprehensive administrative support to our...
Location
Location
United States , Saint Paul
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Business Administration, Communications, or a related field preferred
  • Minimum of 3-5 years of experience in an executive assistant or similar role
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Ability to work independently and as part of a team
  • High level of integrity and discretion in handling confidential information
  • Strong problem-solving skills and attention to detail
  • Ability to adapt to changing priorities and handle multiple tasks simultaneously
Job Responsibility
Job Responsibility
  • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements
  • Prepare and edit correspondence, reports, presentations, and other documents
  • Act as a liaison between executives and internal/external stakeholders
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items
  • Handle confidential information with discretion and professionalism
  • Conduct research and gather information as needed to support executive decision-making
  • Assist in the preparation and management of budgets, expense reports, and other financial documents
  • Manage special projects and initiatives as assigned by the executive team
  • Provide administrative support to other departments as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training
Read More
Arrow Right

Executive Assistant

Robert Half's client in Westborough MA is looking for an Executive Assistant to ...
Location
Location
United States , Westborough
Salary
Salary:
25.00 - 30.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience with MS Power Point is a MUST
  • Vizio & Expensify is a huge PLUS
Job Responsibility
Job Responsibility
  • Travel coordination
  • Expense reports
  • Calendar management
  • High volume of internal/external communication
  • Provide administrative support to various departments
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Elon College
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role
  • Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive meetings
  • Proficiency with Microsoft Office and confidence learning and using internal technology platforms
  • Experience arranging travel, coordinating executive meetings, and managing related logistics
  • Excellent interpersonal skills with a welcoming, detail-focused, and service-oriented approach
  • Ability to work effectively as a collaborative team member in a fast-paced office setting
  • Strong organizational skills and attention to detail when handling events, approvals, and administrative processes
Job Responsibility
Job Responsibility
  • Manage complex calendars and coordinate scheduling for executive leadership, ensuring priorities are aligned and meetings run efficiently
  • Support the Associate Vice President and assist with administrative needs across a leadership team that works closely with multiple departments
  • Organize committee, trustee, and investment-related meetings, including logistics, preparation, and follow-up as needed
  • Oversee office operations by handling purchase orders, prior approvals, and other administrative processes that keep the function running smoothly
  • Plan and coordinate events, retreats, and recurring staff gatherings, including biweekly meetings and seasonal programs
  • Welcome guests and serve as a detail-oriented point of contact for visitors entering the office suite
  • Supervise and provide direction to a student worker, helping delegate routine tasks and maintain daily workflow
  • Arrange travel and related meeting logistics using Microsoft Office tools and internal scheduling or space-booking systems
  • Maintain an organized onsite presence during regular 8:00 a.m. to 5:00 p.m. business hours and respond to in-person needs throughout the day
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right