Executive Assistant Job at Robert Half (Philadelphia)

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support the CEO in ...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years' experience with administrative support at a high level
Ability to manage emails, calendars, meetings, and multiple deadlines with a high level of accuracy
Strong written and verbal communication skills, including clear and accurate email correspondence
Proficiency with CRM platforms and Microsoft Outlook, Word, Excel, and PowerPoint
Strong organizational skills with careful attention to detail and record accuracy
Ability to work collaboratively with internal teams while managing tasks independently
Must be legally authorized to work in the United States

Job Responsibility

Coordinate calendars, appointments, and client meetings to ensure priorities are managed efficiently and follow-up commitments stay on track
Reach out to clients to arrange reviews, confirm meetings, and support ongoing communication for active opportunities and accounts
Prepare presentations, meeting documents, and supporting materials ahead of scheduled discussions to ensure all information is complete and ready to use
Enter and maintain accurate records of customer interactions, tasks, and updates within CRM and other internal tracking systems
Partner with CEO and internal colleagues to relay requests, resolve open items, and help deliver timely responses to client needs
Monitor pipelines, account activity, and outstanding items by maintaining organized tracking lists and status updates
Support weekly planning sessions by organizing upcoming priorities, scheduling needs, and action items for the team
Keep work areas, files, and essential materials well organized so information is easy to access when needed

What we offer

Medical/Dental/Vision – 100% paid for employee
Life and long-term disability
401k plan
PTO/holidays

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dependable onsi...

Location

United States , Old Orchard Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting an executive or senior leader in an administrative capacity
Strong proficiency with Microsoft Office, with particular strength in Outlook calendar management and related office tools
Hands-on experience using Microsoft Teams for scheduling, communication, and collaboration
Ability to coordinate meetings and travel arrangements with a high level of accuracy and attention to detail
Experience organizing, reviewing, and maintaining both physical and digital files
Comfortable handling a multi-line phone system and delivering attentive customer service
Strong organizational skills with the ability to manage multiple tasks and deadlines in an onsite office setting

Job Responsibility

Manage the executive calendar by organizing appointments, adjusting priorities, and ensuring meetings are scheduled efficiently
Coordinate travel plans and related logistics, including reservations, itineraries, and schedule updates
Arrange and support executive meetings by preparing materials, confirming attendance, and handling follow-up actions
Use Microsoft Outlook and Teams to oversee communications, schedule virtual meetings, and support collaboration across stakeholders
Maintain and audit office records by organizing physical files and helping improve document accuracy and accessibility
Answer and direct calls through a multi-line phone system while providing attentive and courteous service to internal and external contacts
Prepare, update, and distribute documents, correspondence, and other administrative materials using Microsoft Office applications
Provide general administrative assistance to help the office operate smoothly and respond effectively to shifting priorities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

The Copilot organization owns the product experience layer of AI at Microsoft—br...

Location

United States , Mountain View

Salary:

33.89 - 67.16 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Job Responsibility

Strategic calendar and meeting management — manage a complex and evolving calendar across multiple time zones for one primary
support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time
Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding
manage equipment provisioning, security groups, and new‑hire setup
Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars
arrange complex domestic and international travel, visas, and detailed itineraries. Some travel is required for internal organization events
Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity
Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline

Fulltime

New

Executive Assistant

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree from a four-year college or university
At least 3 years of experience in administrative support, office coordination, reception, at the Executive Level
Strong ability to manage calendars, travel arrangements, meetings, and multiple competing priorities with accuracy and discretion
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Strong communication skills and a demeanor suited to a highly visible support role

Job Responsibility

Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment
Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations
Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources
Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders
Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings
Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed
Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support
Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support
Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items

Fulltime

New

Executive Assistant

Our company is seeking a reliable and proactive Executive Assistant to provide h...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting executive leadership preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite and digital collaboration tools
Ability to multitask, prioritize, and adapt in a rapidly changing environment
Experience with process improvements and technology platforms is a plus
Discretion and professionalism in handling sensitive information

Job Responsibility

Manage calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and proofread correspondence, presentations, and reports
Serve as a point of contact between executives, staff, and external partners
Support workflow automation initiatives across teams
Organize and maintain confidential files and records
Assist with event planning and logistics for internal and external meetings
Anticipate needs and perform special projects as assigned

What we offer

Competitive compensation
Benefits available to contract/temporary professionals including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dependable supp...

Location

United States , St Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Looking for an experienced Executive Assistant
Provide dependable support to senior leadership and their broader team
Highly organized, discreet individual who can manage shifting priorities, handle sensitive information with care, and work effectively in a hybrid setting
Confident making sound decisions independently, coordinates communication smoothly, and keeps daily operations running efficiently
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Coordinate complex calendars, schedule meetings across time zones, and adjust priorities quickly to support executive and team needs
Prepare business documents such as reports, correspondence, meeting materials, invoices, and other administrative records with accuracy and care
Manage travel arrangements and expense activities, including domestic and international coordination through Concur and related tools
Review incoming communications and materials, identify urgency or relevance, and route information appropriately for timely follow-up
Organize and maintain files, records, and office documentation so information can be retrieved efficiently when needed
Support committee, leadership, and team meetings by creating agendas, arranging logistics, and ensuring materials are ready in advance
Handle confidential scheduling and business information with a high level of discretion, especially when supporting sensitive external activities
Assist the manager's broader team, including business development stakeholders, with administrative needs and day-to-day coordination as required

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in our company 401(k) plan

New

Executive Assistant

This is an opportunity for a proactive, highly organised professional to make a ...

Location

Cyprus , Nicosia

Salary:

Not provided

Albourne

Expiration Date

Until further notice

Requirements

Demonstrates a high level of professionalism, discretion, and integrity when handling confidential and sensitive information
3–5 years’ experience in a similar role
Strong organisational and time management skills, with the ability to manage competing priorities and tight deadlines
Excellent interpersonal and communication skills, with the ability to interact effectively with senior leadership, colleagues, and external stakeholders
Ability to work independently, exercise sound judgment, and proactively anticipate needs
Strong attention to detail and commitment to delivering high-quality and accurate work
Ability to adapt quickly in a fast-paced environment and respond effectively to changing priorities
Fluency in English, both written and verbal
Proficient in Microsoft Office (particularly Outlook, PowerPoint, Word, and Excel) and comfortable using digital collaboration and scheduling tools. MS Teams, SharePoint
Willingness to provide occasional reception or office support when required

Job Responsibility

Provides high-level administrative support to senior leadership by coordinating priorities, managing workflows, and ensuring the smooth day-to-day operation of executive activities
Demonstrates strong organisational and prioritisation skills by managing complex calendars, coordinating meetings across multiple stakeholders and time zones, and proactively resolving scheduling conflicts to optimise executive time
Coordinates meetings from planning through to follow-up, including gathering agenda items, preparing briefing materials, recording accurate minutes, and tracking action points to ensure timely completion of deliverables
Supports internal initiatives and projects by coordinating communications, tracking milestones and action items, and following up with stakeholders to ensure progress and timely completion of objectives
Organises domestic and international travel arrangements, including preparing detailed itineraries, booking transportation and accommodation, and coordinating meeting schedules and related logistics
Assists in the planning and coordination of meetings and events by managing logistics, preparing materials, coordinating participants, and supporting effective execution
Acts as a key point of contact between senior leadership, internal teams, and external stakeholders, ensuring communication is handled professionally, clearly, and efficiently
Demonstrates integrity and sound professional judgment when managing sensitive information and maintaining strict confidentiality in all matters relating to senior leadership and organisational activities
Maintains and organises executive and corporate documentation, ensuring accuracy and compliance with internal document management, retention, and data governance policies
Prepares and updates presentations, reports, and briefing materials, and assists with collating information to support reporting on departmental goals, initiatives, and progress

What we offer

Fully paid Medical and Dental Insurance for you and your dependents
Employee Assistance Program (EAP)
Provident fund Contribution
Yearly bonus dependent upon performance and company growth
Career growth and tools for ongoing learning and development
Annual bonus dependent upon performance and company growth
5 additional service recognition holidays in surplus to standard annual leave after 5 years of service
Albourne Training Days
Free office parking

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level support to leade...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience supporting executives or senior leaders in an administrative capacity
Strong ability to manage calendars involving multiple priorities and frequent changes
Proven experience booking and coordinating business travel with a high degree of accuracy
Comfortable organizing executive meetings and handling related scheduling logistics
Excellent organizational skills with close attention to detail and follow-through
Strong written and verbal communication skills with a detail-oriented approach

Job Responsibility

Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries
Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs
Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details
Support leadership with administrative coordination that keeps business activities running smoothly and on schedule
Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Select Country

Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Our AI answers in your language