Executive Assistant, CSIRO

CSIRO

Location:
Australia, Canberra, Sydney, Brisbane, Melbourne

Category:
Office Administration

Contract Type:
Employment contract

Salary:

96000.00 - 109000.00 AUD / Year

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Job Description:

As the Executive Assistant (EA) DNFC, you will provide high level administrative support to the Executive Director (ED) and the broader team. You will prioritise commitments, follow through on issues to successful resolution, collect and analyse information, and facilitate the effective operation of the ED’s office. With the Executive Officer, you will contribute to drafting of documents, correspondence, and presentations. You will be a key member of the DNFC leadership team and act as Office Manager to ensure effective systems of work are established within the DNFC Office. You will proactively assist the ED to ensure early adoption of new technologies or future ways of working. As time permits, you will lead or contribute to projects such as coordination of stakeholders, staff engagement, conducting desktop research, gathering information, writing reports and project scheduling.

Job Responsibility:

Provide a proactive focal point for the Executive Director, DNFC Leaders, and other internal and external stakeholders, including support and advice on issues and interactions with key stakeholders
Coordinate responses to information requests, reporting, drafting/review of correspondence and presentations
Lead the organisation of key workshops, meetings, retreats, or other events as required, including taking minutes and preparing papers as required
Monitor and prioritise incoming correspondence and calls – exercising judgement and initiative to request, coordinate, manage, and action as appropriate
Prioritise issues for the Executive Director’s attention and provide briefing notes/reports to facilitate effective action
Provide efficient and effective diary management, including managing travel
Maintain accurate, accessible, and up-to-date office information systems and processes (Outlook, email folders, Outlook contacts, paper files, record keeping) for the effective operation of the DNFC office
Proactively take steps to ensure the DNFC office is an early adopter of new technologies and ways of working
Contribute to project initiatives within the DNFC sector by conducting desktop research, gathering information, writing reports, project scheduling and planning, development of project resources and collateral

Requirements:

Significant experience in providing secretarial and administrative support to a senior manager or executive in a fast paced and complex environment
Proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, Teams, and in using enterprise-wide business systems (eg Content Manager, SAP, online travelling booking systems) to manage workflow processes and on‐line transactions
Demonstrated ability to apply and use modern productivity and collaboration tools (for example Jira, Miro, M365) to transform workflows through automation
Ability to exercise nuanced judgement in context, reflecting what the Executive Director/Sector Office as a team would do
Strong organisational skills, ability to prioritise demands and escalate issues when required. Proven ability to exercise a high level of independence and sound decision making with limited guidance
Proven ability to develop and maintain productive relationships with key stakeholder groups, and work effectively in a team environment, proactively collaborating and consulting to accomplish objectives
Demonstrated ability to professionally handle sensitive and confidential information and use appropriate judgment and discretion
Demonstrated ability and willingness to generate improved solutions to complex problems and resolve complaints using creativity, reasoning and past experience

What we offer:

Flexible start and finish times
Mix of home and office work arrangements
Up to 15.4% superannuation

Additional Information:

Job Posted:
April 25, 2025

Expiration:
April 27, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Executive Assistant

CSIRO

Location:Australia, Canberra, Sydney, Brisbane, Melbourne

Category:Office Administration

Contract Type:Employment contract