Executive Assistant

• Provide comprehensive administrative and operational support to the Technology Department, ensuring efficiency in day-to-day activities
• Act as a liaison between the administrator and external stakeholders, including public agencies, community leaders, and other departments
• Independently draft detailed reports, correspondence, memoranda, and agendas
• Organize and maintain accurate records, files, and departmental budgets, including preparing budget revisions and monitoring expenditures
• Process purchase requisitions, invoices, payroll reports, and employee attendance records
• Coordinate and prepare materials for meetings, including board agendas and minutes, ensuring timely distribution
• Manage the administrator's calendar and appointments, as well as arrange meetings and travel schedules
• Train and assist staff with clerical duties, including cross-training for critical functions
• Handle special projects and tasks assigned by the supervisor with attention to detail and efficiency
• Utilize Office tools to create and manage documents, spreadsheets, and presentations effectively

• Minimum of 2 years of experience in an executive assistant or similar administrative role
• Proficiency in Office Suite, including Word, Excel, and PowerPoint
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Experience in calendar management and coordinating travel arrangements
• Ability to independently compile reports and draft thorough correspondence
• Detail-oriented with a proactive approach to problem-solving

Familiarity with meeting preparation, including agendas and minutes, is highly desirable

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan