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Randstad Logo Randstad · Office Administration

Executive Assistant

Greece, Athens · Job Posted May 27, 2026
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Job Description

On behalf of a tier-one Technology & Investment Group, we are seeking a distinguished Executive Assistant to support the Group COO during a period of significant global expansion. Following a strategic consolidation across defense and maritime sectors, the COO is driving a new standard of operational excellence. We are looking for an elite professional who excels in high-stakes environments and wishes to act as the primary operational pivot for the Group’s leadership.

Job Responsibility

  • orchestrate a complex, ever-changing global calendar, acting as the primary gatekeeper to ensure optimal time utilization for a leader overseeing 15+ operating businesses across multiple time zones
  • coordinate all aspects of extensive international travel, including private aviation and accommodation, while traveling alongside the COO when necessary to provide on-site mission support
  • drive operational momentum by tracking critical deadlines and following up on delegated actions across the executive team to ensure the COO’s priorities are met
  • maintain administrative and financial oversight, managing the office rhythm through expense processing, invoice management, and project-based financial tracking
  • govern executive communications, drafting and proofreading sensitive reports and correspondence with absolute confidentiality and precision

Requirements

  • 8+ years as a C-Suite EA, ideally within Shipping, Private Equity, or a Global Companies
  • organizational mastery / handling multiple shifting priorities with ease
  • proactivity & anticipation / identifying needs before they are articulated
  • discretion & integrity / managing high-level confidential data with total security
  • resilience & adaptability / maintaining composure in a fast-paced, global environment
  • cross-cultural communication / professional gravitas when interacting with global partners
  • expert-level MS Office skills
  • familiarity with AI tools
  • experience in a global or multinational setting
  • university or college degree
  • professional fluency in both English and Greek (written and verbal)
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