Executive Assistant Job at Albourne (Nicosia)

Job Description

This is an opportunity for a proactive, highly organised professional to make a visible impact at the heart of executive leadership where attention to detail, discretion, and reliability are valued and rewarded. The Executive Assistant is responsible for delivering comprehensive secretarial and administrative assistance, ensuring seamless day-to-day operations for both the Executive Committee member and the Head of Quantitative Due Diligence Department. This role supports the activities of both individuals, handling confidential and sensitive matters with professionalism, discretion, and diplomacy. It demands strong organisational skills, initiative, sound judgement, and the ability to balance a range of priorities to maintain efficient workflow across all daily tasks.

Job Responsibility

Provides high-level administrative support to senior leadership by coordinating priorities, managing workflows, and ensuring the smooth day-to-day operation of executive activities
Demonstrates strong organisational and prioritisation skills by managing complex calendars, coordinating meetings across multiple stakeholders and time zones, and proactively resolving scheduling conflicts to optimise executive time
Coordinates meetings from planning through to follow-up, including gathering agenda items, preparing briefing materials, recording accurate minutes, and tracking action points to ensure timely completion of deliverables
Supports internal initiatives and projects by coordinating communications, tracking milestones and action items, and following up with stakeholders to ensure progress and timely completion of objectives
Organises domestic and international travel arrangements, including preparing detailed itineraries, booking transportation and accommodation, and coordinating meeting schedules and related logistics
Assists in the planning and coordination of meetings and events by managing logistics, preparing materials, coordinating participants, and supporting effective execution
Acts as a key point of contact between senior leadership, internal teams, and external stakeholders, ensuring communication is handled professionally, clearly, and efficiently
Demonstrates integrity and sound professional judgment when managing sensitive information and maintaining strict confidentiality in all matters relating to senior leadership and organisational activities
Maintains and organises executive and corporate documentation, ensuring accuracy and compliance with internal document management, retention, and data governance policies
Prepares and updates presentations, reports, and briefing materials, and assists with collating information to support reporting on departmental goals, initiatives, and progress
Provides occasional reception and administrative support when required, including answering calls, greeting visitors, and coordinating courier services
Provides flexible administrative and coordination support across a range of activities and initiatives as required

Requirements

Demonstrates a high level of professionalism, discretion, and integrity when handling confidential and sensitive information
3–5 years’ experience in a similar role
Strong organisational and time management skills, with the ability to manage competing priorities and tight deadlines
Excellent interpersonal and communication skills, with the ability to interact effectively with senior leadership, colleagues, and external stakeholders
Ability to work independently, exercise sound judgment, and proactively anticipate needs
Strong attention to detail and commitment to delivering high-quality and accurate work
Ability to adapt quickly in a fast-paced environment and respond effectively to changing priorities
Fluency in English, both written and verbal
Proficient in Microsoft Office (particularly Outlook, PowerPoint, Word, and Excel) and comfortable using digital collaboration and scheduling tools. MS Teams, SharePoint
Willingness to provide occasional reception or office support when required
Ability to maintain composure and professionalism when working with senior stakeholders and time-sensitive matters
Must be able to work flexible hours including some evenings and weekends
Willingness and ability to travel as required
Comply with terms of Albourne Compliance Manuals
Abide by the Communication Group policies and procedures as well as the Albourne Group’s policies and procedures

What we offer

Fully paid Medical and Dental Insurance for you and your dependents
Employee Assistance Program (EAP)
Provident fund Contribution
Yearly bonus dependent upon performance and company growth
Career growth and tools for ongoing learning and development
Annual bonus dependent upon performance and company growth
5 additional service recognition holidays in surplus to standard annual leave after 5 years of service
Albourne Training Days
Free office parking

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Executive Assistant

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