Executive Assistant Job at Solomon Page (New York)

Executive Assistant

Solomon Page

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

120000.00 - 150000.00 USD / Year

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Job Description:

If you are a detail-oriented professional who thrives in a fast-paced environment, handles confidential information with discretion, and takes pride in anticipating needs before they arise, this is the role for you. A well-established NYC hedge fund is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the President and Portfolio Manager. This is the sole EA role in the office, offering the opportunity to work closely with executive leadership in a collaborative and supportive environment. This position combines executive-level administrative support with light personal assistance and office management responsibilities. The ideal candidate will demonstrate exceptional organizational skills, discretion, and flexibility while supporting day-to-day operations and strategic initiatives. In this position, you can make a meaningful impact while working directly with senior leadership.

Job Responsibility:

Managed executive calendars and scheduled meetings, appointments, and events
Coordinated communications between staff, clients, and external stakeholders
Maintained organized filing systems and databases for records management
Prepared correspondence, reports, and presentations using Microsoft Office Suite
Handled phone and email communications with professionalism and efficiency
Processed and tracked expense reports, invoices, and budget documentation
Coordinated travel arrangements and logistics for staff and leadership
Supported day-to-day office operations and workflow management
Maintained confidentiality of sensitive information and documentation
Prioritized multiple tasks and deadlines in fast-paced environments

Requirements:

Bachelor's degree
Minimum 3 plus years of executive assistant experience supporting C-level executives or senior leadership
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Excel, and Word
Expert-level calendar management and scheduling coordination abilities
Strong travel planning and logistics coordination experience
Exceptional written and verbal communication skills with ability to interact professionally at all organizational levels
Outstanding organizational skills with keen attention to detail and accuracy
Proven ability to maintain strict confidentiality and exercise sound judgment
Flexibility and adaptability to thrive in fast-paced, constantly changing environments
Strong problem-solving skills with proactive approach to anticipating needs
Ability to work independently with minimal supervision

What we offer:

Work with the nicest team in a collegial, respectful environment
Consistent 9am-5pm schedule with excellent work-life balance
Catered lunch provided daily
Competitive salary plus bonus structure
100% company-paid medical benefits

Additional Information:

Job Posted:
January 10, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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