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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.

Job Responsibility:

  • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently
  • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics
  • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation
  • Plan and execute logistics for board meetings, including preparation of materials and management of schedules
  • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors
  • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events
  • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions
  • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards
  • Collaborate with team members to uphold a culture of excellence and high standards
  • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues

Requirements:

  • Minimum of 5 years of experience in executive support, preferably within private equity, venture capital, or detail-oriented services such as law or consulting
  • Strong interpersonal skills with the ability to communicate confidently and effectively with senior executives and high-net-worth individuals
  • Proven ability to manage multiple tasks and priorities in a fast-paced, collaborative environment
  • Exceptional organizational skills with attention to detail and a proactive approach to problem-solving
  • Experience managing calendars, coordinating travel, and preparing expense reports for executives
  • Proficiency in handling board reporting and facilitating high-level meetings
  • Adept at preparing and maintaining event spaces with a focus on detail and overseeing hospitality arrangements
  • Commitment to fostering a positive and collaborative team culture
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

Work Type:
On-site work
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