Executive Assistant Job at Robert Half (Oakland)

Executive Assistant

We are looking for an organized and proactive Executive Assistant to support sen...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing administrative support to executives or senior leaders
Strong ability to manage calendars and coordinate multiple scheduling priorities with accuracy
Proven experience arranging travel and handling detailed itineraries for business purposes
Ability to organize executive meetings and manage logistics with a high level of professionalism
Excellent written and verbal communication skills
Strong organizational skills with close attention to detail and follow-through
Proficiency with standard office software and digital scheduling tools

Job Responsibility

Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track
Arrange business travel, including itineraries, transportation, lodging, and related logistics for executive team members
Coordinate meeting details from planning through follow-up, including preparing agendas, confirming attendees, and organizing materials
Serve as a key administrative partner to executives by monitoring deadlines, tracking action items, and supporting day-to-day operations
Communicate with internal and external stakeholders in a clear and detail-focused manner on behalf of leadership
Prepare correspondence, reports, and presentation materials while ensuring accuracy and timely delivery
Maintain organized records and documentation to support efficient access to important information
Assist with special projects and operational tasks as needed to help the leadership team function effectively

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to support a senior operations leader ...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or comparable relevant experience required
bachelor’s degree preferred
At least 3 years of experience supporting senior leaders or executives in an administrative or operations-focused capacity
Demonstrated ability to manage complex calendars, executive meetings, and detailed travel arrangements
Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams
Experience creating presentations, spreadsheets, reports, contracts, and other business documents with a high level of accuracy
Excellent organizational skills with the ability to handle multiple deadlines, shifting priorities, and confidential information appropriately
Strong written and verbal communication skills and a collaborative approach to working with stakeholders at all levels
Familiarity with document accessibility or remediation practices is preferred

Job Responsibility

Support a senior operations executive with daily administrative needs, priority management, follow-up tracking, and cross-functional communication
Coordinate schedules, meetings, and event logistics, including room arrangements, agendas, materials, calendar invitations, and collaboration with internal support teams
Arrange business travel by handling airfare, lodging, ground transportation, and itinerary details for leadership and related activities
Monitor departmental budgets and financial activity by tracking expenses and revenue, preparing updates, and working with Finance on revisions when needed
Process expense reports, contracts, invoices, approvals, and vendor documentation while helping maintain strong external partner relationships
Prepare high-quality business materials such as correspondence, presentations, reports, contracts, and meeting documentation for executive and board-level audiences
Record meeting notes, distribute follow-up items, and maintain organized electronic and physical records, including secure handling of confidential files
Maintain departmental information across collaboration tools such as SharePoint and Teams and provide broader administrative support to the operations group as needed
Work closely with other executive support team members to provide coverage, improve workflows, and contribute to special projects and organizational initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant

We are on the lookout for an Executive Assistant, who will be a trusted partner ...

Location

United Kingdom , London

Salary:

Not provided

Charles Tyrwhitt

Expiration Date

Until further notice

Requirements

Significant experience supporting a senior executive in a fast-paced, commercially focused environment
Strong track record of managing complex diaries, shifting priorities and sensitive matters with sound judgement
Confidence working with senior stakeholders, supporting board activity and using digital and AI-enabled tools effectively
High discretion, integrity and professionalism, with the ability to handle confidential information appropriately
Strong judgement and problem-solving skills, with the confidence to respond calmly and make sound decisions
Credible, approachable and collaborative, able to build trust quickly and challenge appropriately when needed
Proactive, adaptable and resilient, with the ability to anticipate issues and protect time and focus
Advanced Microsoft 365 skills, including Outlook, Word, PowerPoint, Teams and Excel
Confidence using AI tools such as Copilot to draft content, summarise information and improve efficiency
Strong written and verbal communication, with the ability to produce polished documents and presentations

Job Responsibility

Act as a trusted partner, anticipating priorities and creating effective systems that maximise impact and efficiency
Manage diaries, inboxes and communications with sound judgement, ensuring time and attention are focused on the highest-value activity
Provide seamless business and personal support, handling a wide range of matters with discretion, flexibility and professionalism
Coordinate meetings and events end to end, including agendas, papers, minutes, follow-up actions, travel and logistics
Prepare high-quality correspondence, presentations and board materials, ensuring content is accurate, timely and polished
Support strategy days, leadership meetings, business updates and social events with strong organisation and attention to detail
Build strong relationships across the business and with external stakeholders, acting as an effective gatekeeper and representative
Use digital and AI tools to improve efficiency, solve problems proactively and adapt quickly to changing business needs

What we offer

Competitive salary and excellent bonus scheme
Entrepreneurial environment
Staff Discount from 1st day at CT and The White Company
Hybrid working policy (3-4 days per week in office)
Charity and sustainability partnerships
Fun culture with Christmas and summer parties
CT Social Team events

Fulltime

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Livonia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Around 10 years of experience in executive support, administrative coordination, business support, or customer-facing roles
Strong ability to manage multiple assignments, deadlines, and shifting priorities with careful attention to detail
Clear written and verbal communication skills, with the ability to interact effectively across all levels of an organization
Hands-on experience with Microsoft Office 365, Workday, and SharePoint
Demonstrated skill in coordinating calendars, meetings, travel arrangements, and executive events
Ability to create clear presentations and capture accurate meeting notes when needed
Proven discretion in handling confidential information and making sound decisions in sensitive situations
Postsecondary education in business, administration, communications, or a related field is preferred, but not required

Job Responsibility

Manage busy executive calendars, arrange meetings, and adjust priorities to accommodate urgent business needs
Coordinate domestic and international travel plans, prepare itineraries, and process expense submissions accurately and on time
Organize executive meetings and events, including scheduling, logistics, materials preparation, and follow-up activities
Prepare presentations, meeting agendas, and documented notes to support leadership discussions and decision-making
Use Microsoft Office 365, SharePoint, and Workday to maintain organized records and improve day-to-day workflow efficiency
Serve as a central point of communication between executives and internal teams, promoting smooth collaboration across departments
Support annual strategic planning activities by tracking timelines, coordinating leadership schedules, and helping maintain important milestones
Respond calmly to urgent requests and sensitive situations while exercising sound judgment and maintaining confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs

Executive Assistant

Join us as an Executive Assistant, where you will be providing extensive EA supp...

Location

United Kingdom , London

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Extensive diary management
Proven planning, organisational, and time management skills, with high attention to detail and the ability to maintain confidentiality at all times
Strong relationship-building skills, with the ability to work effectively with a range of people and situations, as well as part of a team
Clear communication skills, both verbal and written, with the ability to work in a fast-paced environment
The ability to support key stakeholders and their teams, including assisting with preparation for and delivery of presentations at senior leadership forums

Job Responsibility

Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks

Fulltime

Executive Assistant

Our client is looking for a high-energy, ultra-organized Executive Assistant to ...

Location

United States , Duluth

Salary:

Not provided

Tier4 Group

Expiration Date

Until further notice

Requirements

Prior executive or high-level administrative support experience
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to stay organized in a fast-moving, ever-changing environment
Strong judgment, communication skills, and attention to detail
Someone who thrives on urgency, prioritization, and problem-solving

Job Responsibility

Act as the primary support and point of contact for the President/CEO
Manage busy calendars, meetings, and daily schedules
Coordinate complex travel and accommodations (including occasional overnight travel)
Prepare reports, materials, and meeting agendas
Take and distribute meeting notes and follow-ups
Keep records, files, and information organized and up to date
Support internal and external communications
Help drive special projects and day-to-day priorities
Handle confidential information with discretion and professionalism

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide c...

Location

United States

Salary:

Not provided

Tier4 Group

Expiration Date

Until further notice

Requirements

Experience as an Executive Assistant or in a similar administrative role supporting senior executives
Exceptional organizational and time management abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite and project management tools
Ability to handle confidential information with discretion
Proactive and adaptable

Job Responsibility

Assignment and due date tracking
Develop and maintain a system for tracking executive assignments, key projects, and deadlines, ensuring timely completion of tasks and deliverables
Monitor progress on key initiatives, providing regular updates to executives on status and potential roadblocks
Compile data, track legislation, and assist leadership and teams with special projects as needed
Presentation organization and preparation
Preparing and editing correspondence, reports, presentations, and other documents, collaborating to gather information and create visual aids, organizing meetings, preparing agendas, taking minutes, and following up on action items, and ensuring necessary materials are available before meetings
Communication and administrative support
Acting as the primary point of contact for the executive team, managing calls and emails professionally, facilitating communication between teams and external partners, maintaining accurate records, handling confidential information discreetly, and coordinating travel itineraries

Executive Assistant

Beacon Hill has partnered with a technology company in downtown Chicago in hirin...

Location

United States , Chicago

Salary:

40.00 - 45.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience supporting a C-level executive or high-profile individual in a blended business/personal capacity
Highly polished, professional demeanor with exceptional communication skills (written and verbal)
Proven ability to anticipate needs and operate proactively with minimal direction
Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
High level of discretion and experience handling sensitive, confidential information
Detail-oriented with a commitment to accuracy and follow-through
Tech-savvy with proficiency in Microsoft Office, calendar management tools, and expense platforms
Flexible and adaptable, with a "no task too big or small" mindset
Strong problem-solving skills and ability to remain calm under pressure
Demonstrated ability to build trust and maintain strong working relationships

Job Responsibility

Provide high-level, day-to-day support to the principal across both business and personal matters
Manage an ever-changing calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with business goals and personal commitments
Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Act as a gatekeeper and liaison, fielding communications and ensuring the principal’s time is used effectively
Anticipate needs by staying several steps ahead-proactively preparing materials, tracking deadlines, and managing follow-ups without prompting
Handle confidential information with the utmost discretion and professionalism
Draft and manage correspondence, presentations, and documents with a polished and executive-level tone
Oversee personal logistics including appointments, reservations, household/vendor coordination, and special projects
Support business operations by assisting with meeting preparation, note-taking, and project coordination
Maintain organized systems for files, contacts, expenses, and key information to ensure seamless access and efficiency

Fulltime

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