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Executive Assistant

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Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

119000.00 - 120000.00 USD / Year
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Job Description:

Our client is seeking a high-energy, highly capable Executive Assistant to support the Head of a fast-paced Capital Markets group within a large financial services organization. The environment is extremely dynamic, with constant changes, time-sensitive requests, and a strong emphasis on teamwork. Hours are typically 8:30/9:00am-5:30/6:00pm with flexibility for overtime as needed, and the role follows a hybrid schedule with four days onsite.

Job Responsibility:

  • Provide executive-level administrative support primarily to the Head of the Capital Markets group
  • Manage high-volume, constantly shifting calendars with strong prioritization and judgment
  • Coordinate domestic and international travel, including itineraries and last-minute changes
  • Process expense reports accurately and on time
  • Support interview coordination and onboarding logistics for new team members
  • Serve as a reliable, professional point of contact for internal and external stakeholders
  • Assist with inbound and outbound requests, routing appropriately and following through
  • Partner closely with other Executive Assistants to ensure seamless coverage and communication

Requirements:

  • 3+ years of Executive Assistant experience
  • Background in financial services preferred
  • open to adjacent, fast-paced professional environments
  • Confident, outgoing, and comfortable operating in an extremely fast-moving setting
  • Strong organizational and time-management skills
  • Ability to manage constant priority shifts without getting flustered
  • Team-oriented mindset with a “no job too big or too small” attitude
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
What we offer:
  • Paid overtime
  • Discretionary bonus
  • Company-paid healthcare (multiple medical plan options
  • employee contribution required)
  • Fertility, adoption, and surrogacy benefits
  • Employee and family assistance programs
  • Tuition reimbursement

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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