Executive Assistant Jobs

Executive Assistant

The People Co.

Location:
Ireland, Dublin

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 60000.00 EUR / Year

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Job Description:

To provide proactive commercial and executive support to the Chief Executive Officer, inclusive of a broad range of administration and support services

Job Responsibility:

Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise
Prioritise and coordinate customer related activities across the CEO, and the company’s broader team, to ensure timely action of requests, queries, issues
Planning, prioritising and managing the Chief Executive Officer’s office in line with best practice to ensure the efficient running of the office
Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner
Reviewing, prioritising and responding to e-mails and answering and returning calls
Manage the CEO’s diary, meetings and calendar including travel arrangements if required
Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements
Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required
Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information
Provide administrative help and support as required across the company’s Management Team, including support of the business development function
Develop and maintain modern office management processes and procedures to support the efficient running of the CEO's office, including managing databases, filing systems and leveraging use of IT systems
Liaising with internal and external stakeholders to efficiently coordinate asks and actions

Requirements:

Knowledge of SAP ERP system would be an advantage
Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard
Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines
Resilient and capable of operating in a fast-moving environment
Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy
Ability to exercise sound judgment, diplomacy and tact
Good interpersonal, team and relationship building skills
Attention to detail with high levels of accuracy
In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills
Possess high level of confidentiality and discretion
Flexible attitude to job function and working hours
Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantage

Nice to have:

Knowledge of SAP ERP system would be an advantage
Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantage

What we offer:

Flexible working hours
Supportive team and positive working environment
Opportunity to shape practices in a growing company
Convenient Dublin location

Additional Information:

Job Posted:
December 12, 2025

Employment Type:

Fulltime

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