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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Miami Beach · Job Posted June 29, 2026
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Job Description

Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive business and personal support to a senior executive. This is a fully remote opportunity; however, candidates must reside in the Miami, FL area to accommodate occasional in-person meetings, errands, and local responsibilities as needed.

Job Responsibility

  • Manage complex calendars, schedule meetings, and coordinate appointments
  • Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries
  • Prepare meeting agendas, presentations, reports, and correspondence
  • Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive
  • Coordinate meetings, conference calls, and virtual events
  • Maintain confidential files, records, and executive documentation
  • Track deadlines, follow up on action items, and ensure timely completion of projects
  • Assist with expense reports, reimbursements, invoice processing, and other administrative functions
  • Serve as the primary liaison between the executive and internal teams, clients, vendors, and business partners
  • Coordinate special projects, research assignments, and operational initiatives
  • Manage vendor relationships and service providers
  • Assist with planning company events, executive meetings, and off-site functions
  • Support daily business operations and administrative processes
  • Manage the executive's personal calendar, appointments, and scheduling
  • Coordinate personal travel arrangements and itineraries
  • Schedule and oversee household vendors, maintenance appointments, and service providers
  • Handle personal errands and special projects
  • Assist with family scheduling, reservations, gift purchasing, and event planning
  • Track personal expenses and assist with bill payments as requested
  • Handle highly confidential personal and business matters with professionalism and discretion

Requirements

  • 5+ years of experience supporting C-level executives, business owners, or entrepreneurs as an Executive Assistant or Personal Assistant
  • Exceptional organizational, time management, and multitasking skills
  • Strong written and verbal communication skills
  • High level of professionalism, discretion, and confidentiality
  • Ability to work independently, anticipate needs, and solve problems proactively
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Valid driver's license and reliable transportation for occasional local responsibilities
  • Candidates must reside in the Miami, FL area
  • Candidates must be flexible and willing to respond to urgent business needs outside of standard business hours, including occasional evenings and weekends
  • Ability to maintain strict confidentiality while managing both business and personal matters

Nice to have

Google Workspace

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
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