Executive Assistant Job at Beacon Hill (New York)

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Edina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of prior executive level support experience
Strong ability to manage complex calendars and resolve scheduling conflicts effectively
Familiarity with Apple Mac products and a Google ecosystem
Experience coordinating travel arrangements with a high level of accuracy and discretion
Comfortable organizing executive meetings and handling related logistics
Excellent communication, time management, and multitasking skills
Proficiency with standard business software and scheduling tools

Job Responsibility

Oversee and maintain executive calendars, ensuring meetings, appointments, and priorities are scheduled efficiently
Arrange domestic travel plans, including itineraries, reservations, and related logistics
Coordinate meeting details for leadership, including scheduling, confirmations, and preparation of necessary materials
Manage changes to travel and meeting plans while ensuring timely communication with all relevant parties
Gather receipts and prepare expense reports for approval
Support executives with day-to-day administrative tasks that help streamline workflow and improve organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Executive Assistant

Our client, based in the East Bay, is seeking a highly organized Executive Assis...

Location

United States , Berkeley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4+ years of administrative experience (EA experience preferred)
Highly organized with exceptional attention to detail
Strong communication skills and discretion with confidential information
Proficient in Microsoft Office
Canva/Mailchimp a plus
Bachelor's degree or equivalent experience required

Job Responsibility

Manage complex calendars, meetings, and travel coordination
Prepare presentations, reports, and executive correspondence
Coordinate board materials and leadership meetings
Track action items and ensure strong follow-through
Serve as a key liaison for internal and external stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an organized and resourceful Executive Assistant to support s...

Location

United States , Charlestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of proven experience supporting executives in an administrative, executive assistant, or office management capacity
Strong ability to manage calendars, schedule meetings, and coordinate multiple priorities with accuracy
Hands-on experience booking and coordinating domestic or international travel arrangements
Excellent written and verbal communication skills, including confidence in handling client and stakeholder correspondence
Proficiency with Google Workspace tools and other standard office productivity applications
Ability to work independently, exercise sound judgment, and manage confidential information with discretion
Experience in a corporate office setting with a strong understanding of office administration best practices.

Job Responsibility

Manage complex executive calendars, prioritize scheduling needs, and coordinate appointments across multiple stakeholders
Arrange business travel, including itineraries, accommodations, and related logistics, while ensuring plans align with executive preferences
Prepare for executive meetings by organizing schedules, confirming details, and helping ensure leaders are fully supported throughout the day
Serve as a point of contact for internal and external communications, responding professionally and directing inquiries as appropriate
Oversee day-to-day administrative office activities to help maintain an efficient and well-organized corporate office environment
Coordinate meeting logistics, including room scheduling, calendar updates, and follow-up support for time-sensitive events
Maintain accurate office calendars and help balance competing demands to keep priorities on track
Provide general office management support, including administrative coordination and assistance with operational tasks as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to support senior leadership within a ...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting executives in an administrative or executive assistant capacity
Strong ability to manage complex calendars and balance competing priorities effectively
Experience booking and coordinating travel arrangements with a high level of accuracy
Confidence supporting executive meetings and handling related scheduling and logistics
Excellent organizational skills with close attention to detail and deadlines
Strong written and verbal communication skills with a detail-focused approach
Ability to work independently, use sound judgment, and maintain confidentiality

Job Responsibility

Manage executive calendars, prioritize appointments, and resolve scheduling conflicts to support shifting business needs
Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics
Coordinate travel details from start to finish and provide timely updates when plans change
Organize executive meetings by securing meeting space, confirming attendance, preparing schedules, and supporting follow-up actions
Serve as a reliable point of coordination for leadership activities, helping maintain efficiency across daily operations
Prepare and distribute meeting materials, agendas, and relevant documentation to keep executives informed and prepared

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant

As an Executive Assistant, you'll coordinate and provide high-quality administra...

Location

Japan , Tokyo

Salary:

Not provided

Bentley Systems

Expiration Date

Until further notice

Requirements

Previous Executive Assistant or Personal Assistant experience supporting Senior Management
Exceptional attention to details and planning skills, with proven ability to multitask
Ability to build a network and relationships
Excellent verbal and written communication skills
Ability to navigate complex situations with diplomacy
Ability to produce high quality presentations and briefing packs
Computer literate with strong Office 365 experience
The role holder needs to possess a flexible ‘can do’ mindset
English /Japanese native for global communication, IT skill hardware/software/application would be pleased

Job Responsibility

Manage complex office administrative work requiring the use of independent judgment and initiative
Manage the personal and professional calendar of one or more senior leaders, scheduling appointments as required
Serve as a gatekeeper to filter incoming information and requests for meeting time with senior leaders and setting priorities, as appropriate
Co-ordinate and produce quality information within the required timescales, including presentations, documents packs and spreadsheets
Prepare senior leaders for meetings by researching relevant content and preparing talking points
Administer meetings, ensuring attendance and that the agendas are met
Take minutes at Senior Management meetings as and when required
Work with the Senior Management Team, ensuring queries and documentation are completed/processed in a timely manner
Provide support on internal projects, including management of deadlines, gathering of information, and ensuring deliverables are met by the team
Undertake general administration tasks including correspondence, enquiries, phone calls and follow-ups

Fulltime

Executive Assistant

Robert Half is looking to permanent a detail oriented, highly-skilled Executive ...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and detail oriented demeanor

Job Responsibility

Screening calls
Making travel and meeting arrangements
Preparing reports and financial data
Training and supervising other support staff and customer relations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to provide high-level support for a no...

Location

United States , Gardena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing senior-level executive or administrative support in a fast-paced work environment
Strong ability to manage multiple priorities, stay organized, and maintain exceptional attention to detail
Advanced proficiency with Microsoft Office Suite and the ability to quickly learn organization-specific systems and software
Demonstrated skill in writing, editing, proofreading, and preparing effective business communications and reports
Experience handling confidential information with sound judgment and discretion
Solid project coordination and office management capabilities, including improving or supporting administrative procedures
Ability to interpret policies, rules, and regulations and apply them accurately in daily administrative work
Strong verbal communication and stakeholder service skills, including experience managing direct phone calls and coordinating with diverse audiences
Experience working in a nonprofit setting

Job Responsibility

Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records
Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership
Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website
Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities
Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership
Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date
Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records
Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively
Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations
Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Select Country

Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Our AI answers in your language