Executive Assistant Jobs

Robert Half

Location:
United States, St. Petersburg

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.

Job Responsibility:

Manage the President’s complex calendar, ensuring optimal scheduling of meetings and events
Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs
Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items
Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail
Support the President’s role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks
Draft correspondence, presentations, and reports on behalf of the President
Oversee the organization of files, records, and other essential documents to ensure easy accessibility
Anticipate the President’s needs by proactively identifying and resolving potential issues before they arise
Collaborate with internal and external stakeholders to facilitate smooth communication and project execution
Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.

Requirements:

Proven experience as an Executive Assistant, preferably supporting C-level executives
Expertise in managing complex calendars and scheduling high-level meetings
Strong organizational skills with the ability to handle multiple tasks and prioritize effectively
Excellent written and verbal communication skills, with an attentive and approachable demeanor
Proficiency in travel planning, including booking and coordinating detailed itineraries
High level of discretion and integrity when handling sensitive information
Ability to work independently, anticipate needs, and proactively solve problems
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Access to company 401(k) plan.

Additional Information:

Job Posted:
October 18, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant